About Us
For over 50 years, International Submarine Engineering (ISE) has been a world leader in the production of manned and unmanned underwater vehicles.
ISE offers a workplace where you will have an opportunity to contribute to cutting-edge technology from concept to delivery. We design, engineer and manufacture state-of-the-art subsea vehicles. Simply put - we make cool and innovative technology.
We place great emphasis on developing equipment to meet the specific requirements of each clients’ unique mission. ISE’s highly skilled team produce reliable, customized and mission-driven vehicles that that exceed customer expectations.
Are you passionate about the ocean sector and innovative, advanced technology that makes deep‑sea exploration possible? If so, we’d love to connect with you!
Career Opportunity
ISE is seeking an Operations and Project Coordinator to join our team!
Reporting to the Vice President of Finance, this role is at the heart of supporting ISE's day-to-day operations and helping keep key projects and initiatives running smoothly. Working closely with senior leaders and cross-functional teams, the Operations and Project Coordinator ensures smooth day-to-day office operations, effective project administration, and strong coordination between finance, operations, and cross-functional teams. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys variety, thrives in a fast-paced environment, and can be trusted to manage competing priorities and confidential information with professionalism and discretion.
Key Responsibilities
Project Administration & Accounting
· Support Finance with day-to-day branch financial activities, including invoice processing, job costing, financial reporting, and management of cash accounts.
· Handle subcontract administration, including tracking, reconciliation, payment processing, and maintaining accurate records.
· Facilitate clear communication of the full project administration life-cycle between Finance and cross-functional teams (engineering, operations, procurement, etc.).
· Manage project administration tasks such as product logistics coordination, shipment tracking, report validation, progress reporting, and documentation throughout the project lifecycle.
· Assist with monitoring project timelines and deliverables, ensuring required documentation and administrative tasks are completed on schedule.
Operations Administration
· Provide comprehensive administrative support to the senior leadership team, including scheduling, correspondence, report preparation, and special assignments upon requests.
· Manage visitor requests, coordinate site access, security clearances, and on-site logistics for clients, vendors, and guests.
· Handle general office coordination tasks such as data entry, document formatting, and office supply inventory management.
· Support the planning and execution of internal and external meetings.
· Contribute to digital document processing, document governance, filing systems, and compliance with company standards.
· Support People & Culture with BC workplace policy maintenance, new hire onboarding, training coordination, employee engagement initiatives, and other HR-related administrative support.
· Upon request, may support Marketing with business presentations, marketing packages, proposals, and other professional business materials.
Qualifications
· Post-secondary education in Business Administration, Accounting, logistics, or related field to key responsibilities; and/or equivalent combination of education and relevant experience.
· Minimum of 3 years experience in a coordinator, administrative, or project support role, preferably in a technical, engineering, manufacturing, or operations environment.
· Experience scheduling and managing various assignments with competing priorities.
· Experience working with various department managers and stakeholders, an asset.
· Demonstrates professional communication skills.
· Proficient in Microsoft Office suite, online research and using online company portals.
· Excellent organization and time management skills and ability to meet deadlines.
· Proficient accounting and mathematical skills.
· Ability to develop procedures, documentation and AI utilization.
· Ability to reliably commute to the workplace.
Security Requirements
All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.
Total Rewards
We recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long-term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.
We offer:
· Competitive salary based on experience
· Work-life balance with core hours
· Paid time off
· Employee-family assistance program
· Comprehensive Extended Health Group plan benefits
· Virtual healthcare
· GRSP employer match plan
· Corporate discounts and perks
· Career development opportunities
· Professional development and training
· Free on-site parking
· Free coffee/tea
Professional Development
ISE is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.
We foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At ISE, we hire and develop talented individuals who drive innovation.
Accommodation
International Submarine Engineering is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as Black Canadian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. ISE will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.
Apply Today
While we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted.
If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [email protected].
Pay: $40,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Mileage reimbursement
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program
Application question(s):
- If you reside outside of British Columbia, do you have plans to relocated to BC?
- Under what employability status are you legally entitled to work (Ex. Foreign Work Permit, Permanent Resident, Canadian Citizen, etc.)?
- Have you lived in Canada for at least five (5) consecutive years?
- How many years of experience do you have related to this specific role?
- What are your salary expectations?
- Are you able to reliably commute to our office located at 1734 Broadway St., Port Coquitlam?
Work Location: In person
