Project & Delivery Coordinator
About Us
Cityblock is a Calgary-based marketing firm that works exclusively with residential real estate developers and home builders. Our clients rely on us to lead their marketing from initial strategy through to final execution.
We are a growing team built on the belief that great work comes from great systems. To support that commitment, we are hiring our first dedicated Project & Delivery Coordinator.
About the Role
You will serve as the operational backbone behind our Marketing Managers and their portfolio of developer clients. While the Marketing Manager owns strategy and client relationships, you will own the execution engine: schedules, workflows, vendor coordination, and communication.
This is a true coordination role with genuine ownership. You will manage our project management system, oversee our network of specialist contractors, and help shape the processes you work within. As the team grows, this role will grow with it.
What You Will Do
- Manage day-to-day workflow in our project management platform (Wrike), including intaking new requests, building project plans from templates, and keeping statuses and dashboards current.
- Schedule and sequence work across multiple client accounts, ensuring deadlines remain realistic and visible.
- Coordinate our external specialist partners, including digital advertising teams, web developers, designers, photographers, videographers, and print vendors.
- Create clear briefs and schedules that keep all parties aligned.
- Receive and triage client requests, confirm timelines, and route questions to the appropriate person promptly.
- Track approvals and follow up on outstanding sign-offs with clients and vendors.
- Prepare meeting agendas and materials, and document decisions and action items afterward.
- Provide clear, concise status updates to clients on a regular schedule.
- Identify process friction and contribute to improving our templates and workflows.
What We Are Looking For
- A minimum of two years of experience coordinating projects, production, or operations. Backgrounds in marketing agencies, real estate, home building, construction administration, or events are all strong fits.
- Hands-on experience with a project management tool such as Wrike, Asana, Monday.com, or ClickUp.
- Excellent written communication that is clear, concise, and professional. Much of this role is conducted in writing.
- Strong organizational instincts: you notice problems early, follow up without prompting, and manage multiple timelines without losing track of details.
- Comfort working with external vendors and holding them to deadlines in a manner that is both courteous and persistent.
Nice to Have
- Exposure to residential real estate, new-home sales, or community marketing.
- Familiarity with common marketing deliverables such as branding, campaigns, websites, brand packages, newsletters, blogs and more.
- Experience coordinating freelancers or contractor networks.
We thank all applicants for their interest; only candidates selected for an interview will be contacted.
Cityblock is an equal opportunity employer. We welcome applications from all qualified candidates and are committed to an inclusive, respectful workplace.
Pay: $22.00-$30.00 per hour
Benefits:
- Extended health care
- Paid time off
- Work from home
Work Location: Hybrid remote in Calgary, AB
