Invoicing / Project Administrator - Foundation Excavation Division
Kidco is seeking a highly motivated individual to join our Foundations Excavation team as an Invoicing / Project Administrator. This position serves as the crucial link between the office and our field operations. The ideal candidate is a quick learner, enjoys a fast-paced work environment, and is extremely organized.
Your core responsibilities:
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Accurately review, validate timesheets and work activities from the worksites, and process invoicing
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Coordinate with supervisors to ensure work activities are accurately coded and approved before submission
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Invoice clients and update builder portals to ensure invoices match purchase orders
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Track builder invoices and purchase orders and resolve discrepancies with clients.
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Understand client-specific billing requirements, as each client has unique submission rules and approval processes
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Creating and setting up jobs in HeavyJob tracking/costing software
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Collecting, tracking, and inputting daily timesheets for subcontractors
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Calling and scheduling utility locates for jobsites
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Communicating and coordinating activities with multiple builders
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Matching vendor invoices with delivery slips
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During peak season, supporting grading and loaming projects, including assigning jobs to multiple crews, requesting surveys for jobs, keeping job lists organized and up to date
Our ideal candidate has:
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Strong attention to detail
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Ability to identify, analyze, and resolve complex or unexpected challenges
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Self-starter with the ability to work independently, prioritize and get things done
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Previous experience in construction, particularly residential construction, is an asset
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Exceptional time management and prioritization skills; this job moves quickly, and we need someone who can keep up
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Has previous experience in administration or accounting and is adept at invoicing and managing vendor requirements
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Excellent data entry abilities
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Above average verbal and written communication skills
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A team player who can work both independently and as part of a larger team
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Post-secondary training in accounting or bookkeeping is considered an asset
What we offer you:
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Competitive salary, reflective of skill and experience
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Full Benefits Package provided by OpenCircle
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Enhanced RRSP Matching Program: Contribute to your self-directed RRSP and receive a 100% matching contribution from Kidco, helping you maximize your retirement savings
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On-site gym
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Paid vacation days, in addition to the annual holiday office closure
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Wage increases and annual bonuses for strong performers
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Strong commitment to safety in the workplace, including our Safety Excellence program
At Kidco Construction, it’s more than a job. It’s an opportunity. When you join the team, the work you put in will be reflected in what you get out – a competitive compensation and benefits package, year-round employment, challenging work to grow your skills, a safety-conscious culture, and the opportunity to join a goal-oriented team environment.
