OVERVIEW
This position has primary responsibility for the financial bookkeeping system of the Parishes and ensuring that accounting functions are completed in accordance with established standards, policies and procedures as outlined in the Parish Regulations Manual. Strong organizational abilities, verbal and written communication skills and exceptional attention to detail are required to be successful in this role.
RESPONSIBILITIES
- Maintains an up-to-date financial accounting system adhering to guidelines, formats and the code of accounts as established by the Diocese
- Processes all cheque requests, bank deposits and monthly bank reconciliations
- Maintains accounts by verifying, allocating, and posting transactions
- Balances accounts by reconciling entries
- Prepares and distributes invoices for bulletin advertising
- Issue/recall donation envelopes and maintain Parish Friendly records
- Maintains accurate accounts payable and receivable ledgers
- Posts all weekly donations, balance and ensure accuracy of all donations and distribute annual charitable tax receipts
- Meets regularly with the Pastor to advise of all financial accounting matters
- Prepares financial statements and report at monthly Finance Councils meetings by collecting, analyzing, and summarizing account information and trends
- Advises Finance Councils of any pertinent accounting or financial issues as deemed necessary, providing back-up documentation in support of monthly statements when requested
- Works with Finance Councils in preparation of annual budget as required
- Prepares quarterly and annual Financial and Pastoral Diocesan reports for review and approval by the Pastor
- Prepares annual T3010 Registered Charity Information Return and files the return
- Maintains historical records by filing documents
- Maintains a current level of knowledge and skills required to effectively and efficiently fulfill the functions of the role
QUALIFICATIONS
- Diploma or Certificate in Accounting or other post-secondary education
- Minimum 2 years experience in bookkeeping roles
- Ability to travel to parishes is required
- Strong working knowledge of Outlook, Word, Excel, and QuickBooks
- Superior organizational skills, with the ability to set priorities, follow-up and meet deadlines
- High attention to detail and accuracy
- Ability to communicate at all levels with both internal and external contacts
- Display integrity, tact and good judgement in resolving problems and answering inquiries
- Ability to work independently in a varied and diverse environment and as a member of a team
- High degree of initiative and self-motivation
- Must be able to maintain confidentiality at all times
Job Type: Full-time
Pay: From $1.00 per hour
Experience:
- QuickBooks: 1 year (preferred)
- Bookkeeping: 1 year (preferred)
Work Location: In person
