About Us
We are a growing highway trucking company committed to providing reliable transportation services across Western Canada and US. We pride ourselves on professionalism, efficiency, and exceptional customer service. We are looking for a highly organized and detail-oriented Bookkeeper / Administrative Assistant to join our team and play a key role in our daily operations.
Position Summary
The Bookkeeper / Administrative Assistant will be responsible for managing the company's day-to-day accounting functions while providing administrative support to ensure the smooth operation of the office. This position requires someone who is organized, proactive, and comfortable working in a fast-paced transportation environment.
Key Responsibilities
Bookkeeping & Accounting
- Maintain accurate financial records and bookkeeping entries.
- Process accounts payable and accounts receivable.
- Prepare customer invoices and follow up on outstanding payments.
- Reconcile bank, credit card, and general ledger accounts.
- Process employee payroll and maintain payroll records.
- Prepare GST/PST filings and assist with month-end and year-end reporting.
- Work closely with the company's accountant to prepare financial information.
- Maintain organized electronic and physical financial records.
Administrative Duties
- Answer and direct incoming phone calls and emails professionally.
- Maintain filing systems and company documentation.
- Prepare reports, spreadsheets, and correspondence.
- Order office supplies and manage office inventory.
- Assist with scheduling appointments and coordinating meetings.
- Support management with general administrative tasks and special projects.
Trucking Administration
- Verify driver paperwork, trip sheets, fuel receipts, and supporting documentation.
- Maintain driver and vehicle files.
- Assist with permit renewals, insurance documentation, and regulatory records.
- Organize maintenance and compliance documentation.
- Support dispatch and operations staff with administrative requirements as needed.
Qualifications
- Minimum 2 years of bookkeeping experience.
- Certificate or diploma in Accounting, Bookkeeping, or Business Administration is considered an asset.
- Experience using QuickBooks or similar accounting software.
- Strong knowledge of Microsoft Office (Excel, Word, Outlook).
- Excellent organizational and time management skills.
- High attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive financial information.
- Experience in the transportation or trucking industry is considered an asset.
What We Offer
- Competitive salary based on experience.
- Full-time, stable employment.
- Supportive and collaborative work environment.
- Opportunities for growth and professional development.
- On-site parking.
How to Apply
If you are a motivated individual who enjoys both bookkeeping and office administration and is looking to join a growing trucking company, we would love to hear from you.
Please submit your resume along with a brief cover letter outlining your experience.
Pay: $24.00-$27.00 per hour
Benefits:
- Casual dress
- Extended health care
- On-site parking
- Paid time off
Work Location: In person
