The Project Administrator supports the successful planning, execution, and completion of projects by providing comprehensive administrative, coordination, and documentation support to the project management team.
Responsibilities
- Maintain a healthy and safe work environment, compliance with all applicable legislation and internal procedures
- Administration of Material and Sub-Contract execution and documentation (Letters of Intent, CCA Documents, WSIB, Insurance, Form 1000 etc.)
- Track, maintain, and monitor contract compliance documents (WSIB, Insurance, MOL Notices etc.)
- Prepare, submit and process payment certificates.
- Perform bi-monthly reconciliation of purchase orders vs invoices and update purchase orders accordingly
- Monitor, maintain and communicate project reporting (weekly, monthly)
- Assist in the creation, management and monitoring of project correspondence (Submittals, transmittals, tracking documents etc.)
- Processing materials and services received on site into the ERP system (goods receipts)
- Review of project invoices (accounts payable) and backup to substantiate, goods received, pricing etc.
- Processing of change orders for vendors and suppliers (material and subcontractor) and issuing
- Assisting with cost reporting/tracking of purchase orders and subcontract quantities in collaboration with the Project Team.
Qualifications
- Diploma in Business Administration or related field
- 2-3 years’ experience in Construction Administration is considered an asset
- Strong organizational skills and above average attention to detail
- Excellent written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office and ERP systems (Oracle preferred), with aptitude to learn new software and systems
This role is a backfill positon.
Salary range between $55,000 to $70,000 per annum
About The Team
At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process. We thank all applicants for their interest. However, only those selected for an interview will be contacted.
Pay: $55,000.00-$70,000.00 per year
Work Location: In person
