Xeva Mortgage is seeking a highly organized, proactive, and adaptable professional to join our growing team as an Administrative, Recruitment & Marketing Coordinator.
This is a dynamic, in-office role at our South Surrey location ready for someone who enjoys variety, takes pride in keeping people and processes organized, and is excited to build a career within the mortgage industry.
The successful candidate will support broker onboarding, recruitment, licensing administration, marketing, social media, events, awards, podcast coordination, and day-to-day operational initiatives.
Key Responsibilities
Broker Onboarding & Activation
- Coordinate the onboarding and activation of mortgage brokers across multiple provinces, from initial introduction through to completion of all go-live requirements.
Recruitment & Growth Support
- Provide direct administrative and coordination support to the management team in the execution of broker recruitment and growth initiatives.
Regulatory & Licensing Administration
- Provide structured administrative support for multi-provincial licensing, renewals, and regulatory workflows.
System Access, Technology & Record Administration
- Support brokers, underwriters with access to internal systems and technology.
Marketing, Social Media & Communications and Podcast Coordination
- Support Xeva’s internal and external marketing activities across social media, digital platforms, print materials, and corporate communications along with scheduling podcast programming.
Awards Coordination
- Coordinate corporate and broker award submissions, communications, and promotional activities.
Seminar and Events Support
- Assist with planning and execution of seminars and events with venues, invitations, attendee communication, and planning.
Community Events Coordination
- Coordinate and execute community engagement initiatives, volunteer events, charitable partnerships, and corporate functions that strengthen Xeva's culture and community presence.
Qualifications & Experience
The ideal candidate will have:
- Previous experience in administration, recruitment coordination, marketing coordination, operations, or a similar support role.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy when handling documentation and confidential information.
- Experience coordinating calendars, meetings, events, projects, or recruitment activities.
- Confidence using Microsoft 365, Outlook, Zoom, social media platforms, and cloud-based systems and AI tools.
- Experience preparing social media posts, marketing communications, or basic graphics.
- The ability to follow established procedures while also identifying opportunities to improve organization and efficiency.
- A professional, positive, and service-oriented approach.
- The ability to work independently while collaborating closely with senior leadership and multiple departments.
Experience within a mortgage brokerage, financial services, real estate, recruitment, compliance, or another regulated industry would be considered an asset.
This in-office position offers the opportunity to gain experience across several important areas of a growing mortgage brokerage, including recruitment, broker onboarding, marketing, regulatory administration, compliance support, events, and executive operations.
The successful candidate will work closely with senior leadership and will have the opportunity to build valuable industry knowledge, develop new skills, and grow within the organization.
We value initiative, curiosity, collaboration, professionalism, and a willingness to learn.
Compensation will be determined based on the successful candidate’s experience, qualifications, and overall fit for the role.
Please forward resume to [email protected]
Work Location: In person
