Location: Ontario, Canada
Employment Type: Full-Time
Schedule: Monday to Friday, 8-hour shifts
Vacancy Type: New Position
Salary Range: $50,000 – $65,000 per year
Company Description: Nanz Pharma is a globally respected pharmaceutical organization focused on innovation, excellence, and reliable delivery to customers, partners, employees, and communities. The company is dedicated to becoming a leading global provider of hygiene and wellness products that enhance people’s lives. Nanz Pharma’s vision is to offer high-quality products at affordable prices, supported by a foundation of trust, quality, and professional brilliance. Team members join a mission-driven environment where integrity, continuous improvement, and patient well-being are central to daily work.
Role Summary: The Project Coordinator, Product & Marketing Materials Lifecycle Excellence is responsible for coordinating the end-to-end lifecycle of all controlled product-facing, customer-facing, and market-facing materials across the organization’s portfolio of Natural Health Products (NHPs), pharmaceuticals, cosmetics, and medical devices. This role ensures the timely development, coordination, implementation, maintenance, and retirement of product labels, packaging artwork, regulatory documentation, and controlled marketing materials while maintaining compliance, version control, and operational excellence.
Working cross-functionally with Regulatory Affairs, Quality Assurance, PMO, Business Development, Marketing, Manufacturing, Supply Chain, Commercial Operations, and external partners, the incumbent drives project execution, lifecycle governance, and document integrity to support product launches, commercial initiatives, and ongoing portfolio management.
Key Responsibilities
- Coordinate the end-to-end lifecycle of controlled product, packaging, labeling, and commercial materials from creation through retirement.
- Manage project timelines, deliverables, and cross-functional activities to support product launches, product changes, and commercialization initiatives.
- Coordinate the development, revision, implementation, and retirement of primary labels, secondary packaging, cartons, bottles, and product packaging components.
- Coordinate labeling activities for Natural Health Products (NHPs), pharmaceuticals, cosmetics, and medical devices across domestic and international markets.
- Support market-specific labeling and packaging requirements for Health Canada, FDA, European Union, ANVISA, and other applicable regulatory jurisdictions.
- Coordinate the lifecycle of regulatory-controlled product documentation, including Instructions for Use (IFUs), package inserts, user guides, product leaflets, safety information, and directions for use.
- Coordinate the development, revision, and release of controlled commercial and marketing materials, including brochures, distributor presentations, trade show materials, and customer-facing technical documentation.
- Coordinate packaging artwork development, artwork revisions, die lines, templates, print-ready files, and packaging specifications.
- Manage artwork review cycles and coordinate approvals with Regulatory Affairs, Quality Assurance, Marketing, and other stakeholders.
- Coordinate multilingual translations and localization activities to support global commercialization.
- Maintain version control and document integrity across all product materials, packaging configurations, SKUs, and market-specific documentation.
- Coordinate document review, approval workflows, and implementation activities while ensuring compliance with established quality systems and timelines.
- Ensure obsolete materials are appropriately retired, archived, and replaced in accordance with document control requirements.
- Maintain complete, accurate, and audit-ready documentation, revision histories, approval records, and lifecycle archives.
- Coordinate activities with external design agencies, printers, translation providers, packaging suppliers, and other service partners to ensure timely delivery of approved materials.
- Identify and implement opportunities to improve lifecycle processes, workflow efficiency, document governance, and cross-functional collaboration.
- Foster strong working relationships across Regulatory Affairs, Quality, Marketing, Manufacturing, Supply Chain, and Commercial teams to support operational excellence.
Key Requirements
- Bachelor’s degree or diploma in Life Sciences, Business Administration, Marketing, Project Management, or a related discipline.
- Minimum 2–5 years of experience in project coordination, product lifecycle management, document control, packaging, labeling, regulatory operations, or commercial operations within the pharmaceutical, Natural Health Products (NHP), medical device, cosmetics, or consumer healthcare industries.
- Working knowledge of visual design and content creation tools (e.g., Canva and CorelDRAW) is considered an asset, along with experience in controlled documentation systems, packaging artwork workflows, labeling processes, and regulated product lifecycle management.
- Excellent communication, collaboration, and stakeholder management skills with the ability to work effectively across cross-functional teams and external partners.
- Proficiency in Microsoft Office applications and experience with document management systems, quality management systems (QMS), or project management platforms is considered an asset.
- Demonstrated attention to detail, problem-solving ability, and commitment to continuous improvement in a fast-paced, regulated environment.
Why Join Nanz Pharma
- Work in a highly regulated and innovative pharmaceutical environment.
- Be part of exciting product launches and commercialization projects.
- Collaborate with cross-functional teams across Regulatory Affairs, Quality, Marketing, Manufacturing, Supply Chain, and Commercial Operations.
- Professional development and continuous learning opportunities.
- Career growth within a rapidly expanding pharmaceutical organization.
- Contribute to the development of high-quality healthcare and wellness products that improve lives.
Hiring Process
- Human-led recruitment and selection process (no AI screening used)
- Candidates will be updated within 45 days of interview completion
Apply Now
- If you are a highly organized, detail-oriented professional who enjoys coordinating cross-functional projects and ensuring excellence throughout the product lifecycle, we encourage you to apply and become part of Nanz Pharma's growing team.
Nanz Pharma is committed to creating an inclusive, accessible, and equitable workplace. Accommodations are available throughout the recruitment process upon request.
Pay: $50,000.00-$65,000.00 per year
Work Location: In person
