Overview
We are seeking a detail-oriented and organized Office Administrator to join our team. This role is essential in ensuring smooth daily operations within our office environment, providing administrative support, and maintaining excellent customer service standards. The ideal candidate will possess strong computer skills, experience with office management tools, and the ability to handle multiple tasks efficiently. Prior experience in medical or dental offices is a plus, but not required. This position offers an opportunity to contribute to a professional and collaborative work environment.
Responsibilities
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, document proofreading, and general clerical tasks to support daily office functions
- Provide exceptional customer service and support to clients and staff, addressing inquiries promptly and professionally
- Assist with basic financial tasks related to billing, invoicing and ensure collection of account receivables on time.
- Scheduling and coordinate site check and installation.
- Coordinate with Purchase, logistics, warranty and permits
- Maintain organized office spaces and ensure supplies are stocked and equipment is functioning properly
- Support administrative projects as needed to improve office efficiency
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks preferred
- Strong customer service skills with professional phone etiquette and support capabilities
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Demonstrated organizational skills with the ability to prioritize effectively
- Basic bookkeeping knowledge is a plus
- Previous experience in front desk or administrative roles is highly desirable
Pay: $48,000.00-$54,000.00 per year
Benefits:
Work Location: In person
