About us
Urban International School (UIS) is a private high school in Toronto inspected by the Ontario Ministry of Education in Ontario, Canada. Over the last decade, we have offered specialized academic courses that are designed for students who wish to pursue higher education in Canada and around the world. Based on the program students wish to pursue in post-secondary school, UIS prepares a customized study plan that underlies one of our four streams: Engineering, Science/Math, Business, Arts or College. Most of our graduates are accepted in prestigious universities such as the University of Toronto, University of British Columbia, McGill University, among many other Canadian and international universities.
UIS has a friendly and dedicated team of Ontario-certified teachers who teach courses from Grade 7 to Grade 12 to a diverse student body that includes students from Asia, Europe, the Middle East, and South America.
Position Summary
The Finance & Administrative Assistant (Korean-speaking) is a full-time role responsible for the day-to-day financial administration of the school, reporting to the VP of Operations within the Management Office. Core responsibilities include daily banking oversight, accounts payable/receivable management, corporate card reconciliation, and compilation of internal financial documentation for review and external accountant submission. In addition to these finance duties, the role monitors, consolidates, and reports on travel schedules across all departments/teams in coordination with the VP of Operations, and provides scheduling and travel support to the President. The role also coordinates with school vendors — including student uniform and insurance providers — manages student supply procurement, and organizes school marketing materials, reporting to the Management team.
Key Responsibilities
Accounting / Finance Support
- Access school bank accounts daily to track and record incoming and outgoing transactions
- Prepare and submit a daily cash position report (in/out) to the VP of Operations
- Initiate and submit payment/payout requests through the bank system for VP of Operations approval
- Manage accounts payable (AP) and accounts receivable (AR), including invoice processing, vendor payments, and collections follow-up
- Compile and organize internal financial records and supporting documentation in preparation for submission to the external accountant
- Review compiled financials with the VP of Operations and incorporate feedback prior to final submission
- Submit finalized financial documentation to the external accountant only after VP of Operations approval
- Reconcile bank statements on a monthly basis
- Maintain accurate and organized financial records in compliance with school policy and audit requirements
- Assist with month-end and year-end closing tasks as directed
- Handle banking and financial information with strict confidentiality and sound judgment at all times
Corporate Card Administration
- Reconcile transactions and receipts across corporate credit cards on a quarterly basis
- Ensure timely submission and categorization of expenses in accordance with expense policy
- Prepare quarterly corporate card summary reports on a quarterly basis
- Handle corporate card and expense information with strict confidentiality and sound judgment at all times
Executive Assistant & Travel Coordination for the Management Team
- Monitor and consolidate travel schedules submitted by all departments/teams, cross-checking inputs for accuracy and completeness
- Coordinate and cross-check travel arrangements (flights, accommodations, itineraries, visas as needed) with each team traveling overseas, in conjunction with the VP of Operations
- Report consolidated travel schedules and updates to the Management team
- Assist with the President's schedule and travel arrangements, flagging conflicts and confirming arrangements
- Assist with correspondence and documents for the President when required
- Handle confidential and sensitive information (school-related and business matters) with discretion and sound judgment at all times
School Operations Support
- Coordinate with multiple school vendors (including student uniform and insurance providers) for ordering, delivery, invoicing, and stock replenishment, in conjunction with the VP of Operations
- Review and verify vendor invoices prior to payment processing
- Manage procurement and inventory tracking of student supplies
- Maintain vendor and supply records, and report on usage/budget status to the VP of Operations
Marketing Materials / Drive Management
- Manage and maintain the HQ Google Drive for school promotional/marketing materials, for review by the Management team
- Monitor country-specific Google Drives (managed by each regional team) to ensure materials are organized and up to date
- Flag gaps or inconsistencies to the relevant regional team and follow up on resolution
General
- Provide regular progress reports to the management team on a daily basis
- Other duties as assigned by the management team
Qualifications & Skills
- Strong numerical accuracy and attention to detail, particularly when handling banking transactions, invoices, and financial records.
- Excellent organizational and time-management skills, comfortable managing multiple responsibilities at once.
- Ability to maintain strict confidentiality and exercise sound judgment when handling banking, financial, and executive-level information, in accordance with privacy legislation and school policies.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), particularly Excel.
- Comfortable working with online banking systems and financial software (QuickBooks).
- Strong interpersonal and communication skills, with a professional and approachable manner.
- Strong team player, able to work collaboratively with the Management Office and vendors.
- Fluency in English (required); Korean language fluency (required).
Education
- College diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
- Other fields of study will be considered with relevant experience.
Experience
- Previous experience in accounting, bookkeeping, or financial administration is an asset.
- Previous experience as an Executive Assistant or in a confidential administrative support role is an asset.
- Previous experience in an educational or school setting is an asset.
Pay: $40,000.00-$50,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Language:
Work Location: In person
