Position Title
Administrative Assistant
Research Project
Sexual Health & Gender (SHaG) Lab Operation
Department/Unit
Health & Human Performance
Location
Halifax, Nova Scotia, Canada
Employee Group
Grant-Paid (PSAC Local 86001)
Duration of Contract (if applicable)
1 year
Employment Type
Part Time
Full-time Equivalency (FTE)
0.5 FTE
Salary
$47,844 – $60,567 per annum at 35-hour per week. Prorated for 0.5 FTE ($23,922 – $30,284 per annum)
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The SHaG (Sexual Health and Gender) Lab is in the Faculty of Health at Dalhousie University. The goals of the SHaG Lab are to advance our understanding of sexual health, to impact health policies and outcomes, and to provide a research training environment for students. Reporting to the Principal Investigator and the Research Coordinator, the Administrative Assistant supports effective administration, coordination, and communication of research activities within the research space.
Key Responsibilities
- Coordinate payroll submissions, employee pay documentation, and administrative processes to support research operations.
- Manage purchasing, asset tracking, laboratory supplies, and research equipment procurement through university systems.
- Support research account administration by tracking budgets, processing financial transactions, and liaising with research finance stakeholders.
- Assist with onboarding research staff and student trainees and provide administrative support for research projects.
- Develop and maintain research communications, including website content, social media updates, and knowledge mobilization materials.
- Organize meetings, prepare agendas and minutes, and support research grant administration, reporting, and stakeholder coordination.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
- Diploma in a related field, plus, one to three years’ of relevant administrative, financial or coordination experience (or an equivalent combination of training and experience).
- Proficiency in Microsoft office and ability to learn other financial applications.
- Excellent written and oral communications skills.
- Excellent organizational skills, ability to multi-task and maintain a high degree of accuracy.
- Demonstrate strong initiative, superior interpersonal skills working with diverse community members.
Assets
- Familiarity with research administration processes, grant funding environments, or university policies and procedures.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core and
leadership competencies, in particular:
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans, a wellness allowance, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (PSAC Local 86001) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
Full-time students currently enrolled at an educational institution are not eligible for regular Grant-Paid positions.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
