McMaster University’s Faculty of Health Sciences (FHS) is unique as the only Canadian university that combines, in one Faculty, schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, bachelor of health sciences, physician assistant and postgraduate health sciences education.
The Faculty of Health Sciences Human Resources (FHS HR) Office, in collaboration with Human Resources Services, provides leadership, advice, support and resources to faculty and staff to foster the creation of an environment that is inclusive, diverse and engaging. Working with our partners within the Faculty and beyond, we are responsible for recruiting a large and diverse number of individuals locally, nationally and internationally. We support the over 2000 staff members as well as, 890 full-time and 2800 part-time faculty members who help the Faculty to accomplish its mission and vision. These are dispersed amongst the Schools and Departments in the Faculty of Health Sciences.
The Department HR Coordinator will work within the FHS HR office, and will support one or more Departments within the Faculty, by providing centralized support in the administration of the department’s human resources and hiring/onboarding functions, working within a collaborative environment to ensure an inclusive, positive, and productive workplace and optimal alignment of staff resources to advance key priorities and needs.
The Department HR Coordinator is responsible for organizing and performing a full range of administrative duties that require a thorough understanding of established HR functions, policies, and procedures. This includes responsibility for accurately supporting departmental payroll and human resources transactions, as well as providing general recruitment and onboarding support, primarily for short-term and limited- term staff hires
Accountabilities:
- Reviews and contributes to talent management and EDI practices that support the faculty’s strategic plan.
- Assists with full-cycle recruitment activities; helps to develop job descriptions, job openings and postings, developing assessments, screening, interviewing, reference checks and making recommendations in collaboration with hiring managers
- Prepares and collects necessary documentation for hiring of various employee groups (temporary/casual, Unifor, PDFs…), including but not limited to account information, letters of offer, contract extensions, and information required for payroll in partnership with Department Administrators, and liaising with HR contacts as appropriate.
- Assists in the co-ordination of recruitment for sessional faculty, part-time instructors, PDFs– create position codes and job openings in Mosaic; co-ordinate external job postings; disseminate application materials for selection committees; coordinating interviews and verifying employment references
- Develops and facilitates orientation program(s), packages, policies, and procedures for all staff in collaboration with the FHS HR and Department Leader(s
- Acts as the central point of contact to one or multiple departments in FHS for accurate and professional human resources guidance and assistance
- Advises staff of annual vacation entitlement, maintains and monitors attendance and monitors attendance management.
- Facilitates employee change processes, HR eForms and other transactions related to staff movements, hires, and terminations.
- Provide oversight on department’s staff time entry and approval procedures, and acts as a back-up for payroll time entry & approval during managers’ absence
- Coordinates reporting and documentation related to leaves of absence and accommodations for staff and flexible work arrangements in accordance with policies, procedures, and collective agreements where applicable.
- Assist employees with the completion of employment and human resources forms (tax forms, LOA request forms, employment verification requests, tuition reimbursements etc
- Assists in the coordination of HR training to faculty/staff supervisors as needed, working with the HRSP/HRP and other HR Centre's of Expertise.
- Champions new HR initiative launches within portfolio (i.e. new system workflow enhancements, new program/policy implementation), ensuring awareness of upcoming initiatives, and supporting teams through required change
- Coordinates health and safety programs, advises on and monitors compliance to required health and safety training, working alone policy, emergency evacuation procedures, and incident/injury reporting, manages WSIB claims in cooperation with Employee Health Services and the HRSC.
Experience
- Degree or Diploma in a related field with a focus in Human Resources/ Industrial Relations and CHRP designation strongly preferred
- 3 years’ HR generalist/administrative experience, preferably in a large, unionized environment
- Experience in an academic administrative setting an asset
- Experience in a complex healthcare system an asset
- Functional knowledge and broad experience in all areas of human resources policies, practices, processes, and legislation
- Demonstrated ability to analyze and address employee and policy issues and exercise sound and experienced judgment in providing advice and guidance, often in ambiguous situations
- Early adopter of process enhancements and demonstrated agility in service delivery of programs
Working Arrangement
