Job Overview
We are seeking a professional and organized Office Administrator/Receptionist to join our team. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and maintaining an efficient office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency in various office software. Experience in medical or dental offices is a plus, but not required. This position offers an engaging work environment where attention to detail and organizational skills are highly valued.
Duties
- Greet visitors and clients professionally at the front desk, ensuring a welcoming atmosphere
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Schedule appointments and maintain calendars using Microsoft Office and Google Workspace tools
- Perform data entry tasks accurately into QuickBooks and other relevant software systems
- Handle filing, record keeping, and document management with attention to detail
- Assist with billing, bookkeeping, and basic financial recordkeeping as needed
- Support administrative tasks such as proofreading documents, preparing correspondence, and managing office supplies
- Provide excellent customer service by addressing inquiries promptly and courteously
- Coordinate with team members to ensure efficient office operations and support other departments as required
Qualifications
- Proven experience in office administration or clerical roles; experience in medical or dental offices is advantageous
- Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer skills including data entry, typing, and document proofreading
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional phone etiquette and customer service skills for front desk interactions
- Ability to manage multi-line phone systems efficiently and handle multiple tasks simultaneously
- Attention to detail in recordkeeping, filing, and correspondence management
- Prior experience with bookkeeping or basic financial tasks is preferred but not mandatory
- Strong organizational skills with the ability to prioritize tasks effectively
This role is essential for maintaining a professional office environment while supporting daily administrative functions. The successful candidate will demonstrate reliability, excellent communication skills, and a proactive approach to their responsibilities.
Pay: $16.00-$20.00 per hour
Work Location: In person
