Job Overview
We are seeking for a organized Operations/Office Manager to lead the daily functions of our busy office environment. This pivotal role combines administrative excellence with operational oversight, ensuring smooth office operations, effective team management, and seamless vendor coordination. The ideal candidate will thrive in a fast-paced setting, bringing energy, precision, and proactive problem-solving skills to foster a productive and welcoming workplace. Your leadership will be instrumental in maintaining efficient workflows, managing schedules, and supporting team development to help our organization reach new heights.
Duties
- Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling to ensure timely communication and appointment coordination.
- Supervise administrative staff, providing training and development opportunities to enhance team performance and morale.
- Manage vendor relationships, negotiate contracts, and coordinate services such as office supplies, maintenance, and equipment repairs to optimize operational efficiency.
- Handle human resources functions including onboarding new employees, maintaining personnel records, managing payroll through QuickBooks or similar software, and ensuring compliance with HR policies.
- Coordinate event planning for meetings, company functions, or community outreach initiatives to promote engagement and organizational visibility.
- Maintain accurate bookkeeping records, manage budgeting processes, and oversee invoice processing to support financial health.
- Support medical or specialized office management tasks as needed, including filing confidential documents and ensuring adherence to privacy standards.
Experience
- Proven experience in office management or administrative roles within a professional setting.
- Supervising experience with a track record of leading teams effectively.
- Proficiency in QuickBooks for payroll processing and bookkeeping tasks.
- Strong organizational skills with the ability to manage multiple schedules simultaneously.
- Experience in vendor management and contract negotiations.
- Knowledge of human resources practices including onboarding, training & development, and employee relations.
- Familiarity with medical office procedures or specialized office environments is a plus.
- Excellent communication skills coupled with professional phone etiquette for front desk interactions and client engagement.
- Demonstrated ability to handle clerical tasks such as filing, data entry, and maintaining organized records efficiently. Join us to lead our office operations with enthusiasm and precision! We’re committed to creating an energetic workplace where your skills will make a meaningful impact every day—helping us deliver exceptional service while fostering a positive environment for our team members.
Pay: $23.00-$27.00 per hour
Work Location: Remote
