Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.
Duties
- Manage front desk responsibilities, including greeting visitors and directing them appropriately
- Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
- Perform data entry tasks accurately using Microsoft Office and Google Workspace applications
- Maintain organized filing systems—both digital and paper—to ensure easy retrieval of documents
- Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking
- Support medical or dental office operations by managing appointment scheduling, patient records, and insurance documentation (if applicable)
- Provide clerical support such as proofreading correspondence, preparing reports, and managing office supplies
Experience
- Prior office experience demonstrating strong organizational skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Proven ability in data entry, filing, and handling multi-line phone systems efficiently
- Customer service experience that highlights professionalism and effective communication skills
- Knowledge of medical or dental office procedures is a plus but not required; relevant experience in healthcare settings is beneficial
- Strong computer skills with familiarity in Google Workspace applications (Gmail, Calendar, Drive)
- Previous clerical or administrative experience emphasizing attention to detail, proofreading abilities, and organizational excellence
Pay: $19.75-$31.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Work Location: In person
