Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
Would you like to be part of a high functioning supportive team that strives to provide excellent customer service and excels in problem solving? Then the Departments of Surgery and Ophthalmology might be right for you!
This position will provide support to the Departments of Surgery and Ophthalmology and Visual Sciences (OVS) including ADM, the Department Administrators, as well as assisting with departmental events. This position will significantly support the Department of OVS but will be an integrated part of the Surgery administrative team.
The Department of Surgery is a large vibrant department that is a leader in cutting edge research in areas such as transplantation and surgical simulation technology. Combined with a strong commitment to training the surgeons of the future a new challenge is always just around the corner.
The Department of Ophthalmology has a strong residency program and supports both fundamental and translational research. Another strength is the inter-departmental relationships with neurobiology, developmental biology, vascular biology, and molecular genetics of vision.
The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
Finance Support: (40%)
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Creates Purchase Orders as required
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Supply net ordering
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Submission of coding of Alberta Health Fellowships payments to staff services
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New Accounts Receivable customer set up
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PGME grant tracking
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P-card reconciliations
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Creation of Award Letters
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Support and back up the finance focused Department Administrator
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AP/JV's
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Completing and submitting honorarium and non-employee reimbursement forms
Human Resources Support: (30%)
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Creation and maintenance of CCID's
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Distribution and submission of performance appraisals
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Clinical Faculty appointment follow up, renewals and new appointments
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Vacation balance monitoring
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Support and back up HR focussed Department Administrator
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Key request and distribution, AHS badge and access requests
Research Support: (20%)
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Create grant amendments and proposals
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Monitor monthly balances for over expenditures
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Work with researchers to determine how to clear over expenditure
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Facilitate departmental awards and communicate with Research Committee
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Track patients for clinical trials to facilitate billing
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Organize documents for investigator binders
Other: (10%)
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Planning of, attendance at, and assistance on day of departmental events
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Coordination of catering, room rentals etc. for departmental events
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Support and maintain the departmental intranet
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Assists with drafting and maintaining departmental process documents and procedure manuals
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Boardroom bookings
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Additional duties as required
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Postsecondary certificate or diploma in Accounting, Business Administration or a related field
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Minimum 2 years of related finance and human resources experience preferably in a large complex environment
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Computer proficiency in MS Windows Office applications (Excel, Word, Outlook, and PowerPoint) and knowledge of PeopleSoft Financial modules and well as Google Suite
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Working knowledge of University of Alberta policies and procedures is extremely advantageous
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Experience with Researcher Home Page and eTrac is an asset
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
