Payroll Administrator
Reports To:
Assistant Controller
Core Competencies:
- Confidential
- Attention to Detail
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Communication
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Teamwork
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Problem Solving
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Planning and Organizing
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Accountability and Dependability
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Initiative
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Ethics and Integrity
Summary:
The Payroll Administrator is responsible for the accurate, timely, and controlled execution of bi-weekly payroll processing (schedules, timecards and payroll), compliance filings, system maintenance and reconciliations. This role is also involved with general accounting account duties such as reconciliations, reporting, postings and helping with month end.
Job Duties:
- Processing bi-weekly payroll using UKG Ready for a multi-location and multi-department organization with two separate entities.
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Ensuring compliance with company procedures, employment standards, approval controls and payroll legislation; tax tables, deductions, benefit rates, record of employment, retro pay, increases, bonuses, leaves, stat pay and overtime.
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Maintain confidentiality of employee payroll and personal information.
- Resolve payroll discrepancies by collecting and analyzing information.
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Report and remit source deductions, WSIB, EHT, record of employment, group benefit remittances and RSP contributions.
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Review and validate employee time and attendance.
- Investigating and resolving employee issues with their pay.
- Ensuring managers and supervisors are approving time by deadlines to keep with our payroll processing cutoffs. Reminders and escalations as required.
- Review and process; regular pay, bonuses, vacation pay, stat pay, unpaid time, retro pay, adjustments, etc.
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Ensure system is maintained and improved, learn and become our master of payroll software.
- Reconcile payroll reports, produce payroll reports for leaders and support payroll-related journals to get payroll data into the ERP system Microsoft Dynamics Navision 2018.
- Complete year-end payroll requirements including; T4 preparation and filing, source deductions, benefits and tax reconciliations, and audit support.
- Partner with HR to ensure employees are set up, maintained and removed properly in our systems.
- Facilitate monthly closings by helping the team wherever needed.
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Assist with implementing and maintaining internal financial controls and procedures.
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Account reconciliations for balance sheet accounts.
- Accounts payable backup processing duties and overflow. Using vendor cards, posting groups, multi business, department and site coding of invoices, 3-way matching, multi-currency, payment journals, posting invoices and following internal controls for approval processes.
- Other duties as assigned.
Requirements:
- Bachelor's degree or diploma in Accounting, Finance, Payroll or Business Administration (Commerce), or working towards completion (Payroll Compliance Practitioner designation is an asset).
- A minimum of 5 years of full-cycle payroll experience in a fast-paced computerized environment.
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Basic knowledge of accounting principles and practices.
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Excellent communication skills, both verbal and written.
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Experience in gathering data, compiling the proper information, and preparing financial summaries.
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Able to perform account reconciliations.
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Excellent teamwork and team building skills.
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Basic knowledge of accounting and payroll systems, (Experience with ADP, Payworks, UKG, Excel and Microsoft Dynamics Navision 2018) is a plus.
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High degree of accuracy.
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Strong work ethic and positive team attitude.
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Sound analytical thinking, planning, prioritization, and execution skills.
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Strong problem identification and problem resolution skills.
