The Municipality of Grey Highlands invites applications for:
Planning Coordinator
Permanent, Full-Time (37.5 hours/week)
$33.35 - $39.02/hour
Are you looking for a workplace where your contributions are truly valued and your professional growth is supported? At Grey Highlands, we pride ourselves on fostering a collaborative and supportive environment that appreciates the dedication and professionalism of our staff.
As a member of our team, you'll have the unique opportunity to work alongside inspirational community leaders and collaborate with passionate colleagues to achieve organizational goals. Together, we are shaping the future of Grey Highlands, making a meaningful impact on our community.
We offer an enriching and fast-paced role that will immerse you in the exciting development of Grey Highlands. If you're ready to take on new challenges and contribute to our ongoing success, we would love to hear from you.
What We Offer:
At Grey Highlands, we believe in taking care of our employees. Here are some of the benefits you can expect when you join our team:
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Comprehensive Benefits Package: Enjoy employer-paid extended health and dental care, life insurance, and access to our Employee Assistance Program for full-time staff.
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Pension Plan: All employees are eligible for our contributory pension plan (OMERS), ensuring your future is secure.
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Paid Time Off: Take advantage of paid vacation days and personal days to recharge and maintain a healthy work-life balance.
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Professional Growth: We offer numerous training and development opportunities to help you advance in your career and achieve your professional goals.
The Municipality of Grey Highlands is dedicated to promoting diversity, equity, inclusion, and belonging in the workplace. We celebrate and welcome the diversity of all employees.
PURPOSE OF POSITION
Due to a vacancy, the Municipality of Grey Highlands is pleased to invite applications for the position of Planning Coordinator. The Planning Coordinator provides technical and administrative support to the Planning Department.
MAJOR RESPONSIBILITIES
Reporting to the CAO or their designate, the Planning Coordinator provides support to the Planning
Department, which includes but is not limited to:
- Track planning application timelines and maintain department statistics, reports, and records.
- Respond to general inquiries relating to planning matters.
- Perform all duties related to the role of Secretary-Treasurer for the Municipality’s Committee of Adjustment.
- Schedule meetings and prepare agendas and minutes for Public Planning Hearings and Committee of Adjustment.
- Prepare and circulate notices for Planning Act applications.
- Receive and review planning applications for general completeness.
- Provide professional and courteous customer service to the public, applicants, consultants, and agencies regarding planning processes and applications.
- Receive payments and issue receipts.
- Assist Planning staff in the processing and tracking of planning applications through the approval process.
- Assist planning staff in the preparation of hearing material for appeals.
- Develop and maintain a good working knowledge of Municipal and County policies, procedures and by-laws, the Municipal Act, Planning Act, Provincial Planning Statement, Municipal Freedom of Information and Privacy Protection Act (MFIPPA) and other relevant legislation as it pertains to the department.
- Liaise with internal staff to facilitate streamlined responses to the public and ensure a holistic approach to Municipal services.
- Attend, public meetings, open houses, and Council meetings as needed.
- Assist with the municipal records retention program for the department.
- Act as a Commissioner of Oaths.
- Maintain electronic and paper planning files in accordance with municipal records management and retention policies.
- Maintain confidentiality of sensitive information and comply with applicable privacy legislation and municipal policies.
- Perform other duties as assigned.
Develops and maintains good working relationships with Council, staff and the public which includes:
- Complying with all office procedures.
- Attending meetings as required
- Participating in resolution of delivery service issues.
- Communicating ideas, suggestions, and procedural changes which may assist the organization.
- Assisting where and when needed during staff shortages and/or emergency situations.
- Responding to public enquiries in a timely manner.
Responsible, as an employee, for health & safety under the Occupational Health & Safety Act (OHSA). This includes, but is not limited to:
Working safely within the law and safe work practices/procedures (understanding and following standard operating procedures, wearing personal protective equipment, using MSDS information, ensuring all guards are in place, when applicable).- Immediately report unsafe acts, conditions, or contraventions of the OHSA to a supervisor, the JHSC, or a Health & Safety representative.
- Maintaining a clean, orderly work area and avoiding unsafe or disruptive behavior.
KNOWLEDGE AND SKILLS
Education and Experience:
- Post secondary diploma in Planning, Geography, Public Administration, Environmental Studies or related discipline.
- Minimum two (2) years of experience in planning or a related field, preferably within a municipal environment.
- Working knowledge of legislation and provincial policies relative to the municipal process.
- Possesses experience with, or willingness and ability to obtain, the training and knowledge required to perform the duties of the Committee of Adjustment Secretary-Treasurer in accordance with applicable legislation and municipal requirements.
- Valid Class “G” Ontario driver’s licence.
Work Requires:
- Working knowledge of municipal government functions and procedures.
- Excellent written and oral communications skills.
- Working knowledge of office terminology, procedures, and equipment.
- Proficiency in Microsoft Office Suite and municipal software systems, including document management, agenda management, GIS, and planning application software.
- Ability to work independently, establish priorities, and meet deadlines.
- Demonstrated ability to exercise discretion, good judgement, diplomacy and
confidentiality. •
Courtesy, discretion, and compassion when dealing with the public.
- Ability to manage multiple priorities and respond effectively to changing demands.
- Good organizational and time-management skills.
WORKING CONDITIONS
Work occurs in an office environment with a high degree of public and inter-departmental contact. This position requires long periods of sitting, as well as consistent visual concentration upon computer screens. Occasional lifting of boxes is required. Hours of work are scheduled within the core operating hours of 8:30 A.M.- 4:30 P.M., Monday through Friday. Occasional overtime may be required to deal with peak periods.
CONTACTS
Communication with internal and external individuals is regular in this position. Internally, this includes municipal employees, managers and members of Council. Externally, this includes: the general public, consultants, suppliers, and government representatives.
Candidates for the above position are invited to submit resumes referencing “Planning Coordinator” prior to 3:00 PM on Wednesday, September 2, 2026 to Jackie Groves, Human Resources Manager, 206 Toronto St. South, PO Box 409, Markdale, ON N0C 1H0 [email protected]
We would like to take this opportunity to thank all applicants. Only those to be interviewed will be contacted. For more information, please visit greyhighlands.ca
