Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support to ensure smooth daily operations. The ideal candidate will bring enthusiasm, organizational prowess, and a proactive attitude to manage financial records, provide exceptional customer service, and support office functions. This paid position offers an exciting opportunity to develop your skills in a collaborative environment that values efficiency, accuracy, and professionalism.
Responsibilities
- Manage and maintain accurate financial records using Sage 50.
- Perform data entry for invoices, payments, receipts, and expense reports with precision and attention to detail
- Handle clerical tasks such as filing, photocopying, scanning documents, and organizing electronic files
- Support front desk operations including greeting visitors, answering multi-line phone systems, and providing excellent customer service
- Assist with appointment scheduling, calendar management, and correspondence via Microsoft Office and Google Workspace tools
- Conduct proofreading of documents for accuracy and clarity before distribution
- Provide general administrative support including organizing supplies, managing mail distribution, and supporting team members as needed
Qualifications
- Proven experience with bookkeeping software such as Sage 50, Quickbooks or similar platforms
- Strong office experience with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Excellent computer skills with the ability to perform data entry efficiently and accurately
- Previous clerical or administrative experience with a focus on organization and multitasking
- Exceptional customer service skills with professional phone etiquette and experience handling multi-line phone systems
- Familiarity with medical or dental office procedures is a plus; dental receptionist or dental office experience is highly desirable
- Knowledge of filing systems, proofreading techniques, and basic bookkeeping principles
- Strong organizational skills with the ability to prioritize tasks effectively and meet deadlines
- Typing speed of at least 50 words per minute with high accuracy
Join us in a role that combines essential financial management with vital administrative functions! We’re committed to fostering a positive work environment where your skills are valued, your contributions matter, and you have opportunities for growth. This position is paid — we believe in recognizing the importance of every team member’s work from day one!
Pay: $24.00-$27.00 per hour
Expected hours: 40.0 per week
Benefits:
- Casual dress
- On-site parking
- Paid time off
Work Location: In person
