Job Summary
We are seeking a professional and organized Admin Assistant/Receptionist to join our team. This role is vital in ensuring smooth daily operations by managing front desk activities, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong organizational skills, proficiency in office software, and experience in clerical and customer support roles. This position offers an opportunity to work in a dynamic environment where attention to detail and excellent communication are highly valued.
Duties
- Greet visitors and clients promptly and professionally at the front desk
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Schedule appointments, meetings, and maintain calendars efficiently
- Perform data entry tasks accurately using Microsoft Office, CRM.
- Handle filing systems, document management, and record keeping with attention to detail
- Provide customer support via phone, email, or in person, ensuring excellent phone etiquette
- Support office operations by preparing correspondence, proofreading documents, and managing mail distribution
- Maintain a clean and organized reception area to promote a welcoming environment
- Support other administrative tasks as needed to ensure office efficiency
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) applications
- Strong computer skills with the ability to learn new software quickly
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong data entry skills with high accuracy and attention to detail
- Previous clerical experience in an office setting is highly desirable
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Ability to handle multi-line phone systems efficiently and professionally
- Experience working in a medical or dental office environment is a plus but not required
- Proofreading skills for document accuracy and clarity
- Ability to support front desk operations with a friendly demeanor and professional appearance
This role is ideal for candidates who are proactive, detail-oriented, and committed to providing outstanding administrative support.
Pay: $18.00-$20.00 per hour
Work Location: In person
