Job Summary
We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will manage daily administrative tasks, provide exceptional customer service, and support the smooth operation of our office. This role requires strong computer skills, proficiency in office software, and the ability to handle multiple responsibilities efficiently. Experience with bookkeeping, and multi-line phone systems is highly desirable. The Office Administrator will serve as the first point of contact for clients and staff, ensuring a professional and welcoming environment.
Responsibilities
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry, filing, and document proofreading to maintain accurate records
- Utilize QuickBooks and other bookkeeping tools to process invoices, payments, and financial records
- Provide customer support via phone and in-person, addressing inquiries promptly and effectively
- Schedule appointments, coordinate meetings, and manage calendars using Microsoft Office and Google Workspace
- Handle administrative tasks such as typing correspondence, organizing files, and maintaining office supplies
- Assist with clerical duties related to office operations to ensure efficiency and organization
Requirements
- Proven experience in an office environment with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software is preferred
- Excellent computer skills including data entry, typing, proofreading, and file management
- Strong customer service skills with professional phone etiquette; experience with multi-line phone systems is a plus
- Ability to handle front desk responsibilities efficiently while maintaining a welcoming demeanor
- Exceptional organizational skills with attention to detail and accuracy
- Ability to work independently with minimal supervision while managing multiple priorities effectively
Pay: From $20.00 per hour
Language:
Work Location: In person
