Role and Responsibilities:
Responsible for providing support, guidance, education and direction to various departments of the company on Bookkeeping, Payroll Law, Labour standards, Group Benefits and Human Resources matters. Maintain the financial records of the company by accurately recording the day-to-day financial transactions, analyze financial data and provide recommendation on budget planning. Oversee human resources requirements, and develop operating procedures and policies.
MAIN DUTIES:
HR & Administrative
· Develop and implement policies and procedures, and various administrative documents, including HR forms, health and safety manuals, terms and conditions of sale, contracts, operational procedures, etc.
· Develop and implement practical Human Resources strategies in the areas of recruitment, training and development, and performance management
· Create job postings, and post open positions on various job e-platforms; screen resumes; coordinate and schedule interviews for the hiring manager
· Develop job descriptions for all departments
· Maintain and update employee files to document personnel actions and to provide information for payroll and other use
· Review and assess all sub-contract agreements for jobs awarded to the company
· Ensure customer requirements regarding safety, supporting documentation, billing and payment are met
· Assist project managers by collecting, analyzing and communicating information on legal, technical or financial requirements
· Provide advice and recommendations on glass jobs
· Negotiate rates and terms & conditions with suppliers
· Negotiate freight rates and make arrangements for domestic and international shipments
· Process Custom Newel Post orders, including preparation of export documentation
· Respond to US customer inquiries regarding pricing, product specifications, shipping, customs formalities and requirements, etc.
· Act as the company’s Group Benefits plan administrator, and WCB administrator.
Bookkeeping
· Accurately record and review all financial data
· Reconcile the company's monthly bank statements, research and correct any discrepancies
· Monitor financial transactions and reports
· Process accounts receivable and payable
· Process checks
· Understand ledgers
· Handle monthly payroll using QuickBooks Desktop Pro
· Issue invoices to customers and ensure receivables are collected promptly
· Prepare records and documentation for company year-end, and assemble information to communicate to the external accounting firm
· Maintain an orderly accounting filing system
· Comply with local, state, and federal government reporting requirements
· Provide clerical and administrative support to management as requested
· Follow accounting policies and procedures
· Prepare special reports by collecting and summarizing information
· Contribute in a proactive and energetic manner to team effort by accomplishing related results as needed
· Perform other duties as assigned
Employer maintains the right to modify job duties and responsibilities at its discretion.
Pay: $25.00-$35.00 per hour
Expected hours: 20.0 – 40.0 per week
Experience:
- Bookkeeping: 5 years (preferred)
