Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our office operations and assist our funding officers. Must be highly relaiable and adaptable to a small office, with own transporation.The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software.
This role is vital in maintaining smooth daily functions, providing exceptional customer service, and ensuring efficient administrative workflows. The postion is PT mornings or evenings which may lead to full time position.
Duties
- Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office
- Maintain organized filing systems both electronically and physically, ensuring easy retrieval of documents
- Assist with bookkeeping and basic financial record keeping, including invoicing and billing procedures
- Provide customer support by addressing inquiries via phone or email, demonstrating excellent phone etiquette and customer service skills
- Proofread documents for accuracy and clarity before distribution
- Handle administrative tasks such as copying, scanning, faxing, and mailing correspondence
- Minor housekeeping
- Other tasks as decided by management
Qualifications
* Must have grade 12 with College diploma or under graduate degree
- Proven experience in an administrative role with clerical experience preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook), and data entry skills
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent communication skills including phone etiquette
- Strong computer skills with the ability to learn new software quickly
This position offers a dynamic work environment where your organizational talents will contribute significantly to our team’s success. We value professionalism, attention to detail, and excellent communication skills in all our administrative staff.
Job Type: Part-time
Pay: $18.00-$19.00 per hour
Work Location: In person
