The Glencoe Club is a private, family-oriented sports and social club located in the Elbow Park neighbourhood of Calgary, Alberta. Our members can train and play in our leading-edge sports and recreation facilities; grow and excel in our vast array of programs; enjoy our specialist services; dine in our first-class restaurants; and create lifelong memories with family and friends.
If you are genuinely passionate about our vision to be our members’ second home, providing excellence in all that we do, have a proven track record for creating exceptional experiences through your interactions and champion our values of respect, wellness, integrity, relationships, caring and innovation we want to hear from you.
We are seeking a dedicated and detail-oriented, full-time Events Coordinator to join our Events Team. Supporting the Event Services Supervisor, you will be pivotal in creating memorable experiences by planning, organizing, and executing a wide range of events at both The Glencoe Club and Glencoe Golf & Country Club. As the Events Coordinator, you will focus on delivering a high level of customer service in planning and organizing of events that meets or exceeds member expectations. If you thrive in a fast-paced environment and enjoy coordinating logistics, managing stakeholders, and delivering seamless events, we want to hear from you!
Responsibilities:
- Play a pivotal role in booking and coordinating corporate meetings, celebrations of life, social gatherings and internal sports league events
- Serve as a key point of contact for event inquiries, ensuring a seamless booking experience
- Create and manage comprehensive Banquet Event Orders (BEOs) that detail every element, from setup specifics and food & beverage selections to AV needs, décor, and precise timelines
- Support the Banquet team in flawless event setups to guarantee smooth execution and exceptional guest satisfaction
- Lead post-event follow-ups, ensuring timely payment finalizations and capturing valuable feedback for future improvements
- Prepare and distribute the Weekly BEO Package & Events Sheet, keeping all relevant departments informed and on track
- Drive efficiency by ensuring timely Banquet POS updates and assisting in the creation of daily, weekly, monthly, and annual event reports
- Collaborate closely with the Event Services Supervisor, Food & Beverage teams, and other key departments to deliver outstanding events at both clubs
- Bring creativity and fresh ideas to the planning and execution of member-focused Club events, including Mother’s Day, Stampede, Christmas, and other signature celebrations
Qualifications:
- Minimum 2 years’ experience in event coordination, hospitality or related fields
- Degree, diploma, or certificate in event management, business, tourism or hospitality is an asset
- Proven experience managing multiple events simultaneously, preferably within Club or multi-functional facility environments
- Exceptional organizational, multitasking, and problem-solving abilities with keen attention to detail.
- Professional and diplomatic communication style to engage effectively with members and staff.
- Experience with event management systems (e.g., Northstar, Birchstreet) is an asset
- Strong team player dedicated to delivering exceptional service
- Strong adaptability with high standards of honesty, integrity, and ethical conduct
Why choose us:
- An inclusive and diverse working environment highlighted by creativity and collaboration, featuring top industry leaders
- Numerous opportunities for personal and professional growth including training and development
- Delicious, fulsome employee meals prepared daily
- Employee referral program that rewards the additional talent you bring
- Numerous employee recognition programs to reward you for your incredible efforts
- Comprehensive health and dental benefits available for you and your family
- An Employee/Employer contributed to RRSP plan
Additional Details:
This is a full-time, salaried position that reports to the Events Services Supervisor. The successful candidate will require reliable transportation between both clubs and may be required to work a variety of shifts on occasion including weekdays, evenings, weekends and holidays based on the nature of the business.
The successful applicant will be required to complete a background check as well as Respect in the Workplace certification prior to commencing employment.
Qualified applicants are invited to submit their cover letter and resume to [email protected] by Wednesday, July 1st.
Additional information about The Glencoe Club and offerings can be found at our website: www.glencoe.org or at www.glencoejobs.org.
We thank all applicants for their interest in working for the Glencoe, although only short-listed candidates will be contacted directly.
#LP
Job Type: Full-time
Benefits:
- Company events
- Dental care
- Discounted or free food
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Wellness program
Work Location: In person
