Job Profile
Position: Executive Assistant/Administrative & Operations Support.
Purpose of the job
Provide administrative support. Provide personal assistance to the main partner of Angus Valley Montessori. Manage day-to-day administration.
Work Activities
Tasks (specific duties) Clients = Franchise Owners
- Invoicing; distributing to clients; tracking payments on Quickbooks; follow-up
- Scheduling meetings/appointments
- Managing & purchasing office supplies
- Updating and maintaining filing systems – Smartsheets and paper
- Event coordination (plan and organize logistics of corporate events)
- Maintain regular communication through emails and telephone
- General research upon request
- General office duties
- Assisting with Operations by providing support and documentation updates
- Assisting with On-boarding Franchisees and liaising
- Coordinate and chair meetings; take meeting minutes; distribute and follow-up as requested.
Job Requirements
Knowledge (education)
- Must have had proven office experience, administration experience.
Technical Skills (special qualifications)
- Excellent computer skills – Microsoft office 365 software (specifically Word, Excel, & PowerPoint) and Outlook
- Learn or be familiar with MailChimp, Google Docs, Eventbrite, Instagram, Facebook, Smartsheets
- Simple accounting practices and use of bookkeeping software
- Willingness to learn new software programs, apps and to become the ‘go to’ resource for clients/franchisees.
- Learn or be familiar with Angus Valley core values and Mission, Vision Statement.
Skills & Attributes (competencies, qualities, values):
- Organized
- Works well under pressure
- Multi-tasking capabilities
- Capable of working independently and as part of a team
- Interested in business and marketing concepts
- Exercises good judgement
- Proactive
- Honest
- Strong verbal and written communication skills
- Dependable
Job Types: Full-time, Permanent
Pay: $25.00-$30.00 per hour
Expected hours: 30.0 – 40.0 per week
Additional pay:
Benefits:
- Company events
- On-site parking
- Paid time off
Flexible language requirement:
Schedule:
- Monday to Friday
- Weekends as needed
Education:
- Bachelor's Degree (preferred)
Experience:
- Microsoft Excel: 3 years (preferred)
- Microsoft Outlook: 5 years (preferred)
Language:
Willingness to travel:
Work Location: In person
Application deadline: 2024-06-01
Expected start date: 2024-05-20
