Date Posted: 07/13/2026
Req ID: 49365
Faculty/Division: Faculty of Kinesiology & Physical Education
Department: Faculty of Kinesiology & Physical Education
Campus: St. George (Downtown Toronto)
Position Number: 00038703
Existing Vacancy: Yes
Description:
About us:
The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity. kpe.utoronto.ca
Your opportunity:
The Faculty of Kinesiology & Physical Education Registrar & Student Services Office is charged with supporting the academic needs of over 1,100 undergraduate and 100 graduate degree students enrolled annually, as well as the 80+ teaching staff who deliver over 150 undergraduate and graduate courses each year.
Working as an integral part of the Registrar’s Office team, the Academic Scheduling & Instructor Support Coordinator is responsible for providing effective and efficient service and support to Faculty and students. The incumbent is responsible for all academic program scheduling, maintains the Faculty instructor handbook, provides administrative support to the Faculty’s petitions and appeals, and coordinates the annual update and production of the Faculty Academic Calendar.
Your responsibilities will include:
Collecting and organizing course and/or room requirements for scheduling
Troubleshooting timetabling and/or room booking conflicts
Maintaining course information on student information systems
Preparing and disseminating examination timetables
Determining logistical details required for alternative arrangements to accommodate exam conflicts for students
Acting as the first point of contact for KPE undergraduate and graduate instructors for their administrative and logistical needs.
Keeping well-informed on University programs, policies and procedures
Liaising with academic units and stakeholders to support academic calendar production initiatives
Essential Qualifications:
Bachelor's Degree or acceptable combination of equivalent experience.
Minimum of two years of experience working in an academic environment.
Minimum of two years of experience using academic course scheduling software, such as CLASS, Fusion, and Infosilem.
Minimum of two years of experience supporting faculty and working in a student services environment.
Strong sense of professionalism and a high level of customer service delivery is essential.
Excellent verbal and written communication, interpersonal, and organizational skills.
Demonstrate tact, discretion and sensitivity when dealing with confidential matters.
Demonstrated decision-making skills in a fast-paced, dynamic environment.
Strong computer skills and aptitude in word processing, spreadsheets, database management and website maintenance.
Strong research and analytical skills, ability to understand and apply information, regulation and guidelines.
To be successful in this role you will be:
Communicator
Cooperative
Efficient
Multi-tasker
Organized
Problem solver
Tactful
Please note that this is a term position with an end date of September 30, 2027.
Closing Date: 07/22/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 - $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Job descriptions are available upon request for internal applicants.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact
[email protected].
Job Segment: Administrative Assistant, Information Systems, Equity, Database, Administrative, Technology, Finance, Research
