About Rescue Solutions International Inc.
Rescue Solutions International Inc. ("RSI") is a global leader in the manufacture and supply of specialized rescue, marine, tactical, and safety equipment that has recently expanded operations to include a new international manufacturing and distribution facility in Vancouver, B.C.
With a 27-year track record, we design and manufacture unique, proprietary, intrinsically safe, and non-lethal line throwers, vessel interdiction systems, and tactical operations equipment used by Search & Rescue, Law Enforcement, Commercial Marine, Industrial, and Military organizations worldwide. Our company has established relationships in 70 different export markets around the globe.
We are seeking a highly organized, detail-oriented, and proactive Accounting & Office Administrator to support operations at our new facility located in the industrial heart of south Vancouver.
Position Overview
Reporting directly to senior leadership, the Accounting & Office Administrator is responsible for a broad range of accounting, administrative, and office support functions.
The ideal candidate is a self-starter who enjoys working independently and takes pride in maintaining accuracy, professionalism, and operational excellence while supporting team efforts.
This position plays a critical role in ensuring efficient business operations through accurate financial administration, payroll processing, customer support, and office coordination.
Key Responsibilities
Accounting & Finance
- Prepare and process customer invoices accurately and in a timely manner.
- Manage accounts receivable; including payment tracking, collections, and customer account reconciliations.
- Manage accounts payable; processing vendor invoices matched to packing lists and Purchase Orders
- Processing material procurement through RFQ’s and writing purchase orders.
- Maintain accurate accounting records and supporting documentation.
- Assist with month-end and year-end financial reporting and audits.
- Monitor cash flow activities and identify discrepancies for resolution.
- Support budgeting, forecasting, and financial reporting requests.
Payroll & Human Resources Support
- Support employee onboarding, benefits administration, and related documentation.
- Coordinate with external payroll, benefits, and accounting providers as required.
Office Administration
- Coordinate daily office operations and administrative activities.
- Manage incoming calls, emails, mail, and visitor inquiries professionally and efficiently.
- Maintain organized electronic and physical filing systems.
- Ensure office supplies, equipment, and vendor relationships are effectively managed.
- Support management with administrative matters as needed.
- Assist with preparation of import and export shipping documents.
- Assist with printing of materials as required.
Systems & Process Improvement
- Identify opportunities to improve administrative and accounting processes.
- Utilize digital tools and AI-assisted technologies to enhance productivity, accuracy, and reporting.
- Maintain data integrity across accounting, payroll and operational systems.
- Assist with documenting and implementing standard operating procedures.
Qualifications
Required
- Experience in accounting, bookkeeping, finance administration, or office administration.
- Strong knowledge of accounts payable, accounts receivable, bank reconciliations, and billing processes.
- Proficiency with accounting software and Microsoft 365 applications, including Excel, Outlook, Word, and Teams.
- Excellent organizational skills with the ability to manage multiple priorities and deadlines.
- High attention to detail, accuracy, and confidentiality.
- Strong written and verbal communication skills.
- Ability to work independently while collaborating effectively with a team.
- Knowledge of ERP, inventory, or production systems.
Preferred
- Experience with accounting software.
- Post-secondary education in Accounting, Finance, Business Administration, or a related discipline.
- Experience supporting a small-to-medium-sized business in a multi-functional role.
- Familiarity with AI-powered workplace tools and the responsible use of AI technologies.
What We Offer
- Full-time, permanent employment, Monday-Friday 8am-4:30pm.
- Competitive compensation based on qualifications and experience.
- Extended health, dental, and vision benefits after 90 consecutive days of employment.
- Dedicated parking spot.
- Located on a Local Street Bikeway.
- End of Trip facilities including secure indoor bicycle storage, showers, changing rooms and lockers.
- Supportive, collaborative, and team-oriented work environment.
- Direct exposure to company leadership and decision-making.
- Ongoing learning and development opportunities.
Benefits
- Extended Health Care
- Dental Care
- Vision Care
- On-site Parking
- End of trip Facilities
Preferred Experience
- Accounts Payable and Accounts Receivable: 3+ years
- Accounting or Bookkeeping: 3+ years
- Payroll Administration: 3+ years
Work Location
- In Person - Vancouver, BC
How to Apply
- Please submit a detailed CV and cover letter/email (addressing the specific qualifications outlined in this job posting) by email to [email protected].
Pay: $27.00-$36.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental care
- Extended health care
- On-site parking
- Vision care
Work Location: In person
