Join SkilledTradesBC and be part of a highly engaged organization that is named one of BC’s Top Employers and certified Great Place to Work!
ABOUT THE POSITION
We are currently looking for one (1) Administrator, Assessments for a permanent, full time role.
The Administrator, Assessments provides comprehensive administrative and operational support to the Exams, Invigilation, and Challenge teams within the Assessments Department. The position is responsible for supporting the efficient coordination of day-to-day departmental operations, including the processing, and tracking of invoices across multiple stakeholders. The Administrator of Assessments is key in helping to ensure services are delivered accurately, consistently, and in accordance with established procedures of SkilledTradesBC Assessment department.
RESPONSIBILITIES/ACCOUNTABILITIES
Administration Support:
- Process, track, and review invoices for the Assessment Department to ensure accuracy and timely submission
- Provide administrative support for exam scheduling, including coordinating logistics, maintaining schedules, and responding to related inquiries.
- Monitors supplies and coordinates ordering with vendors
- Provides general administrative support services such as:
- Assisting in planning and organizing events
- Preparing, formatting, and photocopying and collating documentation
- Receiving, processing, and coordinating incoming and outgoing mail
- Assists in creating and maintaining documentation including preparing, monitoring and updating reports and projects required to fulfill program objectives
- Supports the coordination and execution of departmental projects and initiatives
Correspondence:
- Processes and track invoices, monitors and reports budget spending of Assessments department
- Generates costing and reconciliation reports for Manager, Assessments
- Schedules and coordinates internal and external meetings including preparing materials and recording meeting minutes
- Tests updates to notifications and certification items within Direct Access and reports systems issues, coordinating resolution with the team
- Performs other job-related duties and projects as assigned by Manager, Assessments
Team Support:Challenge Assessment Team:
- Assist in contacting applicants to request any missing information on application forms
- Review monthly invoices from Subject Matter Experts and verifier
Training Provider Contract:
- Work with Training Providers to ensure that all Accessibility Resource Centre invoices are received and accurate
- Prepare payment information for exam rental space with training providers on a quarterly basis Support processing and Uploading foundation and technical training results, resolving upload errors
Exams Team:
- Filing and maintaining exam-related documentation, including answer sheets
Invigilation Team:
- Support packing exams ensuring that the correct supplies are in each package
- Quality Assurance – review exam materials received from invigilators
- Support the pick up and drop off of SkilledTrades BC exams
EDUCATION/EXPERIENCE
- Highschool or equivalent is required, and post-secondary degree or diploma or equivalent is preferred; combination of education and experience will be considered
- Minimum of 1 year of administrative experience in a corporate or professional environment, dealing with sensitive and confidential information
- Experience working in a high-volume, fast-paced administrative environment with document processing and records management
- Demonstrated ability to provide exceptional customer service to internal and external customers through in-person, phone, and email
- Proven attention to detail with the ability to accurately review, process, and maintain information and documentation
- Intermediate proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Experience using CRM, case management, or ticketing systems is considered an asset.
- Knowledge of SkilledTradesBC programs and services, as well as the apprenticeship system, skilled trades programs, and related processes, is considered a strong asset
Other Job Requirements
- Occasional travel may be required to back up invigilate
Ability to lift up to 25 lbs
COMPENSATION
Salary Band A: $49,066 - $66,384
SkilledTradesBC offers a highly competitive benefits package and perks which include:
- Hybrid work schedule, flex days, and a 37.50-hour work week,
- Eligible for pension contributions,
- Lifestyle Spending Account, on-site gym,
- Extensive Extended Health and Dental Plans that are 100% employer paid.
SkilledTradesBC has partnered with Altis Recruitment to support our pre-screening process. As part of this process, you may be contacted by an Altis Recruitment representative.
Posting Closing Date: Wednesday, July 30, 2026
WHO WE ARE
SkilledTradesBC is a crown agency that is responsible for leading and coordinating the skilled trades training and credentialing system for the province. SkilledTradesBC provides strategic leadership, policy support and customer services to help apprentices, employers and industry.
SkilledTradesBC sets program standards, maintains credential records and issues the highly regarded Interprovincial Red Seal and B.C. Certificate of Qualifications (C of Q) credentials.
HOW TO APPLY
If this sounds like you, we look forward to hearing from you! Submit your cover letter and resume by the closing date.
At SkilledTradesBC, we are committed to diversity and inclusion to ensure that everyone can be their best, authentic self at work. We strive to remove barriers that affect marginalized communities in our recruitment processes. We encourage all qualified applicants to apply.
Due to the high number of applications the SkilledTradesBC receives, only applicants who are selected for an interview will be contacted.
SkilledTradesBC currently operates in a hybrid work environment which encompasses working remotely and in-office.
