Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, providing essential clerical support, managing communications, and ensuring the smooth functioning of our office environment. Your proactive approach and excellent organizational skills will help us deliver exceptional service to clients and internal teams alike. This paid position offers an exciting opportunity to develop your administrative expertise within a professional, fast-paced setting.
Responsibilities
- Manage front desk operations by greeting visitors, answering multi-line phone systems, and delivering exceptional customer service in a professional and courteous manner.
- Accurately perform data entry and maintain organized, up-to-date records using Microsoft Office and Google Workspace applications.
- Complete a variety of administrative tasks, including filing, photocopying, document preparation, proofreading, and office supply management.
- Assist with basic bookkeeping functions, including invoicing, expense tracking, and financial record maintenance.
- Coordinate appointments, meetings, and staff calendars to promote efficient scheduling and workflow.
- Respond promptly and professionally to customer inquiries, providing outstanding support and ensuring a positive client experience.
- Collaborate with team members to support daily office operations and contribute to an organized, efficient, and professional work environment.
Experience & Qualifications
- Minimum 6 months of experience in an administrative assistant, receptionist, or office support role.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, and Drive).
- Strong organizational and time management skills with the ability to prioritize tasks in a fast-paced office environment.
- Excellent verbal and written communication skills with a professional and courteous demeanor.
- Experience answering multi-line phone systems and providing exceptional customer service.
- Accurate data entry skills with strong attention to detail.
- Ability to maintain organized electronic and physical filing systems while handling confidential information.
- Strong typing and computer skills, with the ability to learn new office software quickly.
- Ability to work independently while contributing effectively as part of a team.
Join us as an Administrative Assistant where your enthusiasm for organization and customer service will make a meaningful impact! We value proactive team players who thrive in busy environments and are eager to support our mission through exceptional administrative support.
Pay: $19.75-$25.75 per hour
Work Location: In person
