Job Overview
The Accounts Payable Clerk is responsible for supporting the finance department by managing all tasks related to invoice payments. This includes ensuring that suppliers and subcontractors are paid accurately and on time. The role requires strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced environment. This position offers the opportunity to contribute to the financial efficiency of O.N.E. Transport Group’s operations while serving as a key member of a dynamic team.
Responsibilities and Duties
· Monitoring and managing AP email account.
· Upload invoices to SharePoint PO system for Management approval
· Process approval invoices into QuickBooks. Ensure invoices are properly coded, approved, and matched with purchase orders and receipts.
· Maintain organized and complete records of invoices, payments, and related documentation.
· Processing daily transaction on banking file into system.
· Assist in processing and reconciling employee expense reports, ensuring adherence to company policies.
· Processing payment runs on system in accordance with established schedules.
· Ensure credits are received for outstanding credit memos.
· Scan and attach JE to Quick Books.
· Reconcile Bank Statements.
· Reconcile Vendor statements.
· Create adjusting journal entries as needed.
· Code expenses to correct accounts and cost centres.
· Working with management to identify and escalate issues with clients and payment terms.
· Handling special projects as requested by management.
· Additional duties as deemed necessary.
· Duties and responsibilities may change with the needs and requirements of the business.
Job Requirements
- Reliable and punctual.
- Should have reliable transportation to get to/from work.
- · Review and abide by company policies and procedures.
- · Able to prioritize and multitask effectively.
- · Excellent time management and organizational skills.
- · Comfortable working in a fast-paced environment.
Qualifications and Skills
· Familiarity with transportation, logistics, or vendor-based service industries is an asset
· Proficiency in utilizing computer applications such as QuickBooks, Excel, and Outlook.
· Strong communication and problem-solving skills.
· Ability to manage time effectively and meet deadlines in a fast-paced environment.
Certifications/Requirements
· High school diploma, GED, or equivalent required.
· 2+ years of experience in Accounts Payable or general accounting.
Job Title
Accounts Payable Clerk
Reports To
The Accounts Payable Clerk will report to the Accounting Manager.
Employment Type
Full Time - Contract
Department/Division
Accounting
Work Location
Branch Calgary
Benefits
Benefits after passing probation
Contract Period: 12 months (1 year)
Equal Opportunity Employer Statement
We are an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applications from all qualified individuals. We do not discriminate based on race, colour, ancestry, place of origin, religious beliefs, gender, gender identity, gender expression, age, physical disability, mental disability, marital status, family status, sexual orientation, or source of income.
Pay: $21.00-$24.00 per hour
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Life insurance
- On-site parking
- Wellness program
Ability to commute/relocate:
- Calgary, AB: reliably commute or plan to relocate before starting work (preferred)
Experience:
- relevant: 2 years (required)
Language:
Work Location: In person
