Job Overview
We are seeking a detail-oriented and organized Bookkeeper/Administrative Assistant to join our team. This role is vital in maintaining accurate financial records and providing exceptional administrative support to ensure the smooth operation of our office. The ideal candidate will have strong computer skills, experience with office management, and excellent customer service abilities. This position offers an opportunity to work in a professional environment where attention to detail and organizational skills are highly valued.
Duties
- Manage bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial reporting
- Perform data entry with accuracy and efficiency, ensuring all records are up-to-date
- Handle front desk responsibilities such as greeting visitors, managing multi-line phone systems, and scheduling appointments
- Provide administrative support including filing, document proofreading, and maintaining organized records
- Assist with customer service inquiries via phone and email, delivering professional and courteous support
- Support office operations by managing supplies, organizing files, and performing general clerical tasks
- Coordinate with medical or dental offices if applicable, including handling patient or client information with confidentiality
- Support team members with administrative tasks related to bookkeeping and office management
Qualifications
- Proven experience with QuickBooks and general bookkeeping practices
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent computer skills with the ability to perform data entry accurately and efficiently
- Prior clerical or administrative experience, preferably in a medical or dental office setting
- Familiarity with front desk operations, multi-line phone systems, and customer service best practices
- Exceptional organizational skills with keen attention to detail for proofreading and filing tasks
- Strong phone etiquette and customer support skills
- Ability to multitask effectively in a fast-paced environment
- High school diploma or equivalent; additional certifications in office administration or bookkeeping are a plus
This position plays a crucial role in supporting our administrative functions while ensuring financial accuracy. We value professionalism, reliability, and a proactive approach to work.
Pay: From $19.00 per hour
Benefits:
Work Location: In person
