We are an organization comprised of industry thought leaders who are passionate about health data and want to make a difference in the health care field. We are an independent, not-for-profit organization and together with our partners we provide essential information on Canada's health systems, enabling decisions that lead to healthier Canadians. As a valued member of the CIHI team, you and your work will have a pivotal role in the evolution of Canada's health care systems.
CIHI is recognized as an eceptional place to work that embraces diversity, respect, integrity, collaboration and innovation.
At CIHI, we recognize what matters to our employees. Some of the benefits of working at CIHI include
- HOOPP Pension Plan (Defined Benefits Pension)
- Retirement Planning Program
- Generous vacation days for permanent and long-term contracts
- Work-life balance
- Career Planning Program
- Learning and Professional Development Program
Fle- ible benefits program from your first day on the job for permanent and long-term contracts
The Senior Coordinator - Operations is responsible for coordinating office administration functions including space utilization, physical security, facilities maintenance, and business continuity across multiple locations. This role coordinates comple projects such as office relocations and space planning, and supports the development and implementation of policies and procedures.
1. Prepare appropriate purchase orders for office supplies/furniture/equipment and arranges for maintenance of office equipment for assigned office sites. Acts as first line contact for suppliers; obtains and researches new supplier options and pricing.
2. Respond to facilities and security inquiries, ensuring adherence to policies and procedures.
3. Ensure that CIHI’s space planning system is up to date by providing accommodation/ move/ add/ changes within the system.
4. Work closely with Manager to develop long-term space allocation plans, in keeping with current and future budget and staff growth requirements.
5. Monitor and arrange for housekeeping and contractors’ services, including cleaning, general office maintenance, minor repairs and related services as required.
6. Process requests for building access and responds when security breaches are reported. Communicate policy and procedure to employees and ensures adherence to the policy.
7. Support the implementation of standards, policies, and procedures for office furniture, equipment, and physical security.
8. Maintain and update the business continuity management program, including emergency preparedness and eercises.
- Undergraduate degree in Business Administration or related field, or equivalent combination of education and related eperience.
- 3-5 years eperience in office administration, facilities management, and space planning.
- Proven ability to lead large office relocation projects and manage comple facilities operations.
- Strong analytical, problem-solving, and organizational skills with attention to detail.
- Ecellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Ecel, Word, Access) and eperience with space planning software or Microsoft Project is an asset.
- Ability to manage multiple priorities and work fleible hours, including evenings and weekends as required.
- Knowledge of BOMA standards and practices is an asset.
- Primary locations: Ottawa.
- Must comply with all CIHI workplace policies, including privacy and confidentiality.
- Occasional overtime or fleibility in hours may be required to support events, special projects or emergency circumstances.
- Fluency in English is required, bilingualism in both official languages is an asset.
To find out more about this role and other eciting opportunities visit our website at www.cihi.ca and check out our 'Careers' section.
We thank all those who apply, however, only candidates selected for an interview will be contacted.
At CIHI we are committed to fostering an inclusive, barrier-free and accessible environment. Part of this commitment includes arranging accommodations to ensure an equitable opportunity to participate in the recruitment and selection process. If you require an accommodation, we will work with you to meet your needs.
Please note the CIHI Recruiting Team uses to communicate with applicants. Please make sure your profile has an updated address that is checked regularly, including the junk/spam mail folder, as we send time sensitive s (i.e. testing and interview bookings).
Data Privacy and Record Retention Notice
In accordance with Ontario’s legislation, CIHI is required to retain copies of this job posting and all associated application materials for a minimum of three (3) years from the date the posting is removed from public view.
By submitting your application, you acknowledge that your personal information and application data will be stored securely in our systems for this mandatory retention period to ensure compliance with provincial employment standards.
