Accurate Door & Hardware Co. is a trusted supplier of commercial doors, frames, and hardware, supporting contractors and project teams across Metro Vancouver with responsive service and reliable delivery. We're hiring a Project Coordinator / Order Desk to support the end-to-end flow of Division 8 projects from award through delivery-processing orders, managing approvals, coordinating suppliers, and maintaining accurate project documentation. Working closely with contractors, vendors, and internal teams, you will help ensure materials are ordered correctly, tracked proactively, and delivered to site on schedule to avoid delays.
Key Responsibilities
Process and confirm orders for doors, frames, and hardware, ensuring specifications, quantities, and delivery requirements align with contract documents.
Track and manage shop drawings and submittals, including approvals, revisions, and distribution-maintaining strict document control.
Issue and follow up on purchase orders, confirm lead times, and coordinate shipping and delivery schedules (including site drop windows and access requirements).
Maintain complete and organized project records, including correspondence, drawings, change history, delivery documentation, and closeout notes.
Provide clear, timely status updates to customers and internal stakeholders, escalating risks early (backorders, approval delays, scope changes).
Support project closeout by confirming outstanding items, documentation requirements, and final deliveries.
Qualifications
2+ years of experience in construction coordination, project administration, supply-house order management, or a related role.
Strong organizational and follow-up skills with the ability to manage multiple projects simultaneously.
Confident communication style when working with contractors, suppliers, and trades.
Proficiency in Excel and Outlook; experience with order/ERP systems is an asset.
Knowledge of Division 8 products (doors, frames, hardware) is a strong asset.
Additional Information about the job:
Shift Days :Monday,Tuesday,Wednesday,Thursday,Friday
Schedule: Day,Evening Shift
