Goh Ballet Canada is looking for a highly organized, proactive, and creative Executive Assistant to join the team.
ABOUT GOH BALLET CANADA
Goh Ballet Canada is one of Canada’s leading classical ballet institutions. Established in 1978 and now under the leadership of Chan Hon Goh C.M., D.Litt., former Principal Dancer of The National Ballet of Canada, the academy is renowned for artistic excellence in dance education and performance productions.
We are expanding to a new location, creating exciting opportunities to grow operations, programming, and community engagement. This is a pivotal time to join a high-performing organization at the forefront of classical ballet in Canada.
POSITION OVERVIEW
The Executive Assistant to the Director is a central figure in the smooth operation of Goh Ballet Canada. This role splits meaningfully between executive and administrative support and marketing and communications, making it an ideal fit for someone who is equally comfortable managing a busy executive calendar as they are creating content and supporting brand initiatives.
The ideal candidate is highly dedicated, exceptionally organized, and able to anticipate needs before they arise. You thrive in a fast-paced environment, approach challenges with resourcefulness and discretion, and communicate clearly and professionally with both internal teams and external partners.
KEY RESPONSIBILITIES
Executive & Administrative Support:
- Manage the Director’s calendar, meetings, travel, and correspondence.
- Draft letters, documents, and reports with accuracy and professionalism.
- Assist with budgets, expense tracking, and reporting.
- Maintain confidential files and records with discretion
Marketing & Communications:
- Lead social media content creation, scheduling, and campaign tracking for the Director and Goh Ballet Canada.
- Capture and curate photos, videos, and stories to highlight the Director’s activities and behind-the-scenes moments.
- Support marketing initiatives, including newsletters, website content, and promotional materials.
- Collaborate with internal teams and external partners to ensure consistent branding and effective communications.
Events & Stakeholder Coordination:
- Assist with planning and executing performances, events, photoshoots, and presentations.
- Coordinate logistics across departments and with vendors.
- Support sponsor and stakeholder engagement and communications.
Operations & Organizational Support:
- Ensure meeting preparation, room setup, and provision of necessary equipment and materials.
- Support the Director with ad hoc projects and initiatives that contribute to the growth of Goh Ballet Canada.
CANDIDATE PROFILE
The ideal candidate brings proven executive support experience alongside genuine marketing and communications capability. You are organized, discreet, and creative in equal measure.
- Post-secondary degree in Business Administration, Arts Administration, Communications, Marketing, or equivalent experience
- Minimum 3 years of experience in executive-level support or a similar role, preferably within an arts organization
- Demonstrated ability to manage multiple priorities efficiently and with strong attention to detail
- Strong written and verbal communication skills and a high standard of professionalism
- Experience in marketing, social media strategy, and content creation
- Discretion, resourcefulness, and adaptability in a dynamic environment
- Eagerness to grow with the organization as Goh Ballet Canada expands
- Familiarity with website content management systems and design tools (e.g., Canva, WordPress) considered an asset
HOW TO APPLY
Please submit your resume and a cover letter expressing why you are the right person for this role.
All applications will be reviewed and considered. We thank you for your interest in this position; however, we will only be contacting those selected for interviews.
Goh Ballet Canada is committed to employment equity through a process which identifies and eliminates discrimination in the organization's employment procedures and policies. We encourage applications from qualified individuals who identify as LGBTQ2+, First Nations, Inuit and Metis, people of colour, and people with disabilities.
The position will remain open until it is filled.
Pay: $65,000.00 per year
Application question(s):
- How many years of experience do you have providing executive-level support (calendar, correspondence, confidential records)?
- Do you have experience managing sensitive or confidential information in a professional setting?
- Are you comfortable working on-site, including some evenings and weekends for performances and events?
- Have you included a resume and cover letter with your application?
Work Location: In person
