Job Overview
We are seeking a highly organized and customer-focused Admin and Sales Assistant to join our team. This role involves providing exceptional administrative support, managing sales processes, and ensuring smooth office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in clerical and customer service functions. This position offers an opportunity to work in a dynamic environment where attention to detail and organizational skills are essential for success.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Assist with bookkeeping and basic financial record keeping using QuickBooks and other accounting tools
- Provide exceptional customer service by addressing inquiries, supporting clients, and facilitating sales transactions
- Support sales efforts through processing orders, updating client information, and following up on leads
- Strong in Sales and promotions
- Proofread correspondence, reports, and marketing materials to ensure accuracy and professionalism
- Coordinate appointments, schedule meetings, and manage calendars efficiently
- Perform clerical duties such as photocopying, faxing, mailing, and maintaining office supplies
Experience
- Prior office experience preferred, especially in administrative or clerical roles in immigration or related recruitment company.
- Familiarity with QuickBooks for bookkeeping and financial management is highly desirable
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Strong computer skills with the ability to learn new software quickly
- Experience with data entry, filing systems, and multi-line phone systems
- Excellent organizational skills with attention to detail in proofreading and document management
- Customer service experience demonstrating effective phone etiquette and support skills
- Previous experience in medical or dental office environments is a plus but not required; relevant internship experience will also be considered
Pay: $17.60 per hour
Work Location: In person
