This position serves the Department of Mechanical Engineering as Graduate Secretary and provides administrative support to the Graduate Program Director and to the department’s graduate and professional programs. The Graduate Secretary serves as first point of contact/resource person for faculty, staff, and current and prospective graduate students. Acting as a liaison with a variety of departments across campus, and working closely with Graduate Studies and Graduate Admissions and Records, the Graduate Secretary supports the administration related to graduate students and their programs.
Specific responsibilities include but are not limited to: processing and distributing graduate applications; admitting graduate students; advising graduate students and prospective students with interpretation of relevant departmental, program and university regulations; setting up and maintaining graduate files, lists, reports, and spreadsheets; processing graduate awards and nominations; preparing statistical information on various aspects of graduate programs in the department; tracking and scheduling of candidacy and oral exams; monitoring graduate students’ progress; and processing graduate support payments and graduate student teaching appointments.
In addition, this position provides coverage during extended absences and back-up support to the Reception/Undergraduate Secretary and Assistant to the Chair.
