At Vita Health Fresh Market our values are simple:
- We build long-term relationships
- We are proud, passionate and professional
- We go above and beyond
- We love people
If these values speak to you, we want to have a long-term relationship with you!
We are currently looking for a Full-Time Office Assistant at our Head Office location.
Applicants with Canadian citizenship or have Permanent Residency will be given priority.
Objective
- to be executive assistant to the President, to assist accounting with collections and payments, to assist the marketing department with promotions, to be supplies coordinator for the head office and six retail stores, to be the training center coordinator and to perform all other office assistant duties.
Executive Assistant
- organize events and travel arrangements
- manage the Presidents email - manage the Presidents calendar appointments
- reconcile the Presidents credit cards
Accounts Receivable / Payable Assistant
- creating weekly credit note reports
- following up with operations regarding unsent credits
- following up with vendors regarding unpaid credits
- monthly reconciliation of credit notes
- monthly reconciliation of credit allowances
- preparing the bank deposit book
- maintain a list of special vendors
- ensure these select vendors are paid on time
Marketing Assistant
- creating, emailing and mailing promotional offers
- maintaining the image integrity of the website
- prepare monthly customer reports
Supplies Coordinator
- managing the office supply cabinets and the supply room
- liaise with the stores regarding supplies requests
- order office and stores supplies
- receive and distribute office and stores supplies
- some physical work required: must be able to lift 40lb; must be ok with stairs
Training Centre Coordinator
- booking and preparation for company communication meetings and company trainings
- liaise with vendors to book dinner trainings, seminars, webinars and tele-trainings
- maintain training calendar
- communicate with the store’s team members regarding meals, attendance and availability
Office Assistant
- collect and distribute mail to/from stores
- assist accounts payable with weekly filing
- sort, count and mail coupons
- maintain kitchen cleanliness
- liaise with the office cleaners
Other duties as assigned by the President or the Director of Finance.
Job Type: Full-time
Pay: $40,000.00-$45,000.00 per year
Experience:
- Administrative: 1 year (required)
- Microsoft Excel: 1 year (required)
- Accounting: 1 year (required)
Language:
Work Location: In person
