BEFORE YOU READ FURTHER: We are seeking professional career EAs (Executive Assistants) who have minimum 5 years experience working directly with owners, C-level or senior leaders of Canadian and/or USA companies.
Team members must be available for a minimum of 20 hours per week. Preference will be given to candidates who can commit to full‑time availability (35–40 hours per week). Consistent weekday availability required.
This role is designed to be a long-term contract, but will fit best for experienced Executive Assistants seeking supplementary income.
HOW TO APPLY
After approving your resume, you will be contacted to take an online testing assessment with an expected time commitment of approximately 2.5 hours. This is designed to evaluate the necessary essential Executive Assistant skills required for this position.
NOTE: ONLY candidates who complete the assessment will be considered for the next stage of interviews.
If you are only available on evenings and weekends, please do not apply.
LOCATION: Your home office in Canada.
ABOUT THE ROLE
We’re looking for experienced Executive Assistants who thrives supporting leaders with complex, fast-moving priorities. Our clients rely on their EA as a trusted partner—someone who anticipates needs, strengthens communication, and brings structure to busy operations.
If you excel at juggling competing deadlines, organizing information, and keeping executives focused on what matters most, this role offers long-term stability and meaningful work with a supportive team.
WHAT YOU'LL SUPPORT
You will be paired with one or more business leaders and become their go-to partner for organization, clarity, and follow-through. Work may include:
- Managing executive calendars, inboxes, and communication flow
- Preparing meeting briefs, follow-ups, and action item tracking
- Structuring workflows, processes, and systems to increase efficiency
- Coordinating meetings, travel, and logistics
- Drafting, editing, and organizing documents and presentations
- Acting as a liaison with clients, teams, vendors, and stakeholders
- Supporting project coordination and managing competing priorities
- Keeping leaders informed, prepared, and ahead of deadlines
This role works best for someone who enjoys variety, handles ambiguity well, and brings proactive thinking to every task.
WHO WILL SUCCEED IN THIS ROLE
We’re looking for someone who demonstrates:
- Strong executive presence and excellent judgment
- Clear, polished communication (written and verbal)
- Ability to anticipate needs before they’re asked
- High attention to detail with consistent follow-through
- Comfort managing confidential information
- A calm, organized approach to fast-moving work
- Proactive problem-solving and resourcefulness
- Confidence navigating technology and learning new tools
- Professionalism, reliability, and independence
This role is best suited for someone who has supported senior leadership and understands the pace, discretion, and expectations of that environment.
EXPERIENCE WE'RE LOOKING FOR
- 5+ years as an Executive Assistant or senior administrative partner
- Experience supporting C-level or senior leadership
- Strong understanding of calendar, communication, and workflow management
- Solid proficiency with digital tools (G Suite, Microsoft Office, project management tools)
- Experience coordinating projects or managing multiple workstreams (asset)
- Experience supporting more than one leader or team (asset)
WHAT WE OFFER
Our EAs choose to stay with The Astra Group Inc. because of the stability, community, and meaningful work.
- Consistent long-term client placements
- A supportive team that collaborates and shares best practices
- Opportunities to grow your skills and advance your craft
- Flexible work environment
- No sales or prospecting—clients are matched to you
- A leadership team that values transparency, communication, and trust
COMPENSATION
$25–$30 per hour, depending on experience.
We look forward to connecting with you!
Job Types: Full-time, Permanent
Pay: $25.00-$30.00 per hour
Expected hours: 20.0 – 40 per week
Benefits:
- Casual dress
- Company events
- Flexible schedule
- Work from home
Experience:
- Dedicated EA to C-Level Executive: 5 years (required)
- Microsoft Office: 5 years (required)
- Project coordination: 2 years (preferred)
Work Location: Remote
