We’re Hiring!
HR Coordinator
Toronto, ON
www.socan.com
POSITION TYPE: Permanent Full-Time
HIRING RANGE: $53,000 - $66,500
REASON FOR HIRING: Replacement
WORK MODEL: Hybrid
LANGUAGE: English, French is an asset
WHO WE ARE
SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us
OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM
SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability. Learn more about SOCAN’s commitment to Inclusion & Anti-Racism.
WHY WORK WITH US?
- Make a difference by supporting and collaborating with a vibrant and creative community
- Enjoy many options for workplace flexibility and work-life balance
- Get involved in the rapidly changing creative space
- Advocate for and empower the creative community
- Together, we’ll help music creators earn more income and make a living
WHAT WE OFFER
- 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based)
- Twelve paid sick days annually (including five personal days)
- Access to SOCAN fitness facility – Include only for positions in Toronto
- Annual Performance Incentive bonus (dependent on a personal and company performance)
- Defined contribution Pension Plan
- Comprehensive, health and dental benefits program
- Inclusive and collaborative working environment
ABOUT THE ROLE
The HR Coordinator is responsible for administrative; talent, training and systems, and programs support in addition to advising employees on general employee inquiries across all business units. This position reports to the Director, Human Resources Advisory Services and Operations.
The knowledge of English is required for this position as the position requires to interact on a constant and regular basis with English-speaking stakeholders outside of Quebec
WHAT YOU’LL DO / KEY RESPONSIBILITIES
HR Support
- Draft letters relating to employment verification, contract extensions, benefit changes, compensation changes and other letters as required
- Enter, update, and maintain accurate employee details in HCM, ensure proper documentation is obtained
- Assist with payroll, management and maintained of employee files (SharePoint & Physical)
- Process and Manage IT ticket process
- Manage HR inbox and mail
- Maintain contractor database and management of on/off boarding
- Process invoices and maintain budget tracking and support forecasting
- Complete HR projects, as assigned
- Provide administrative and project support to HRD and HR team members, including meeting and event planning and draft and distributed internal communications
- Coordinate French translations
Talent
- Assist with full recruitment cycle including postings, developing interview questions, resume screens, assessments
- Prepare job offers, process background checks and complete onboarding paperwork, HCM workflow approvals, creation of personnel files prior to first payroll
- Educate hiring managers on the recruitment process
- Support internship program initiatives
- Assist with maintaining partnerships with agencies, employment services, local colleges and universities
- Maintain accurate applicant tracking in HCM Training
- Support HR orientations, coordinate onboarding and schedules
- Assist with coordination and tracking of HR trainings, and manage platform access
- Administer Education Assistance Program and track requests and participation
Health & Safety
- Assist with health and Safety committee tasks, projects and initiatives
Policy Governance
- Project managed and participate in annual policy governance review
- Maintain policy library, both achieve and achieved policies
Payroll / Benefits / Data Reporting
- Generate and distribute HR dashboard and various HR reports, as needed
- Compile data and conduct research, as required
- Enter, update, and maintain accurate employee details in HCM
- Support benefits administration and renewal process
- Coordinate wellness programing and communications
- Manage and maintain Pension Governance Document Library (PGDL) and documentation in partnership with OA team.
- Maintain job evaluations tracking and job descriptions library
- Assist with data entering, processing payroll, administration of recognition rewards, and maintenance of employee files and records
WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE
- Bachelor's Degree in Human Resources or Industrial Relations, or related subject
- Member of HRPA and Payroll Association, an asset
- Experienced in HCM systems or DayForce, an asset
- Experienced in Microsoft Office – (Word, PowerPoint, Excel)
- Fluent in French, an asset
COMPETENCIES
- People oriented
- Client focused
- Analytical
- Strong communication (both written and verbal) skills
- Dynamic, energetic, and self-motivated
- Results Focused
- Detail Oriented
- Organized
- Adaptability to changing priorities
ACCESSIBILITY & ACCOMMODATION
SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at
[email protected] and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.
EQUAL EMPLOYMENT OPPORTUNITY
SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.
If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply
HOW TO APPLY
If you’re interested in joining us, we’d love to hear from you: http://www.socan.com/careers/
Thank you for your interest in our company; we will be in touch with those candidates we wish to interview.
To learn more about SOCAN, go to www.socan.com. You can also follow us on LinkedIn, Twitter, Instagram, and Facebook (@SOCANmusic/@SOCANmusique).
