Description
The Student Recruitment team under the Office of the Registrar is currently seeking a Recurring Part-time Student Recruitment Assistant.
Reporting to the Manager, International Student Recruitment, the Student Recruitment Assistant provides a critical support function to the broader National and International Recruitment Teams. This role supports the Student Recruitment Team by serving as a primary point of contact for prospective undergraduate students and key external stakeholders. This role is responsible for responding to inquiries via email and phone, triaging requests, and providing accurate, timely information related to programs, admissions, and the student experience.
The position supports high school counsellors and other stakeholders, and assists with the day-to-day maintenance of the Recruitment CRM to ensure data accuracy and effective communication tracking. A high degree of discretion and sound, in-the-moment decision making is required to appropriately respond to a wide range of inquiries, including complex or escalated situations.
The business day for the Recruitment team typically runs from 8:00am thru 4:00pm, Monday - Friday, with some evening and weekend shifts potentially required to accommodate events and varying time zones. Shifts will typically range from 4 - 5 hours in duration, up to a full 7 hours.
Summary of Key Responsibilities (job functions include but are not limited to):
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Provides informational services (in groups, in person, on the phone, via email) to prospective students and families
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Presentations to varied audiences
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Communicates information pertaining to the University of Calgary in an accurate, timely, and honest manner.
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Detailed Knowledge of the University of Calgary's programs, services, enrolment policies and procedures is ensured.
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Provides pre-admission advising and support of the admissions process to prospective students and their families
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Supports distribution of recruitment publications
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Provide frontline support for our prospective student advising services
Qualifications / Requirements:
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Post-secondary education in a related field. An undergraduate degree is preferred.
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Previous experience with event management will be considered an asset
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Demonstrated knowledge of the organizational structure of the University of Calgary with regard to such factors as location, student population and academic programs is considered an asset.
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Strong scheduling, organizational, and time management skills.
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Ability to lead, manage, and supervise student volunteers.
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Ability to manage change and demonstrate success in leading change initiatives.
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Strong written and oral communication skills.
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Demonstrated ability to work and communicate with diverse groups of people.
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Demonstrated ability to establish and maintain cooperative working relationships with staff, colleagues, school administrators, officials and representatives.
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Demonstrated ability to work in a fast-paced, high pressure, team-based environment and meet deadlines
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Knowledge of PeopleSoft or Slate CRM would be an asset.
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Ability to work independently with minimal supervision.
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Willing to work evenings and weekends as required
Application Deadline: July 21, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
