Position type: Contract, full-time
Location: 55 Fort York Blvd, Toronto, ON (hybrid)
Duration: 8 weeks
Start date: July 6, 2026
Compensation: $18/hour, 35 hours/week
Deadline to Apply: June 8, 2026 at 5pm
Position Summary The Events & Activations Assistant supports a wide range of public programs and initiatives at The Bentway, helping to connect diverse audiences with our mission and activities. Working across community engagement, outreach, and event production, the Events & Activations Assistant contributes to building strong relationships with communities, partners, and visitors, while assisting with the planning and delivery of events, installations, workshops, and other cultural experiences in public space. This role collaborates closely with multiple departments and external stakeholders, serving as an ambassador for The Bentway and helping to promote, implement, and support programs that engage the public and foster meaningful participation.
This posting is for an existing vacancy.
About The Bentway The Bentway is a dynamic civic organization dedicated to enhancing urban life through the design and implementation of innovative public spaces, public programming, and site operations. Deeply rooted in Toronto’s urban fabric, The Bentway leads a creative movement to re-imagine the possibilities of the Gardiner Expressway. We believe in the power of art and culture to spark the urban imagination, transform communities and foster vibrant, inclusive cities. The Bentway Conservancy is a non-profit organization and registered charity that works closely with the City of Toronto, artists & creatives, and local communities to bring our work to life.
Responsibilities Third Party Rentals
- Field inquiries (by phone and email) for space rentals at The Bentway and support the Events Manager in all ongoing event rental conversations
- Together with internal and external stakeholders, determine calendar availability for such events
- Support the Events Manager to determine event requirements and prepare cost estimates, event site layout maps, event license agreements and other event-related documents as needed
- Assist in the coordination of event load-ins, runs and load-out together with seasonal event staff
- Coordinate the completion of event logs and check lists
- Act as an Event Assistant at assigned events
- Serve as a front-line customer service representative for visitors and other members of the public.
- Facilitate entry and exit of visitors in accordance with event protocols, if applicable.
- Assist with and/or perform first aid, depending on training.
- Assisting with crowd control and audience flow, as needed
- Learn about the Bentway and our programs, to be able to answer any questions from the public
- Tracking and recording audience numbers
- Assist with load-in/load out of events and activations setting up tables, chairs, AV equipment, etc.
Program & Event Delivery
- Assist with planning and executing public programs and events including Art Socials, Roller Skate Lessons / Party, TRCA Eco Workshops, Dino Runs, and Transform the Trail
- Serving as onsite Event Assistant to Support event load-in, execution, and load-out, including set-up of tables, equipment, signage, etc.
- Signing in registrants of Bentway programs tracking attendance and taking care of any venue or artist needs during the event.
- Coordinate schedules, site visits, checklists, and other logistical documentation.
- Assist with preparing site maps, permits, contracts, and other program-related documents.
- Support financial administration, including invoices and payment tracking.
- Support inquiries related to program rentals and external partner logistics.
Administration & Internal Collaboration
- Collaborate with departments such as Communications, Programming, Finance, Development, and Operations to coordinate timelines and deliverables.
- Assist with data tracking, reporting, and other operational needs.
- Perform other duties related to site operations and programming support, as assigned.
Qualifications
- Strong interpersonal and communication skills; comfortable engaging with a wide range of audiences.
- Ability to work independently and collaboratively in a team environment.
- Flexible, adaptable, and able to work outdoors in various weather conditions.
- Comfortable working flexible hours, including evenings, weekends, and holidays as required.
- Experience or interest in arts, culture, event production, or community programming.
- Strong organizational skills and attention to detail.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and willingness to learn other digital platforms.
- Current standard level First Aid/CPR-C is an asset.
Eligibility Requirements This position is funded through the Canada Summer Jobs program. To qualify, applicants must:
- Between 15 and 30 years of age at the beginning of the employment period
- Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment. Student visas or other forms of work visas are not eligable.
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Valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
The federal government will require proof of all these qualifications upon hiring.
Applications The Bentway is committed to fostering a positive and supportive environment that promotes equity and diversity. Priority will be given to individuals from equity deserving groups, including Indigenous, Black and racialized applicants, persons with disabilities, newcomers to Canada (within the past 5 years), and women.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to The Bentway Conservancy at [email protected]. We kindly ask that no phone calls or emails are made to staff members. All questions regarding the position must be sent to [email protected]. To Apply Apply with a resume and cover letter via The Bentway’s job board.
Deadline to Apply: June 8, 2026 at 5pm
Application Components:
- Resume (PDF format, no more than three pages)
- Cover Letter (please include why you are interested in the role and how your previous experiences match the responsibilities in the posting)
We thank all applicants for their interest and will endeavour to contact all applicants, whether successful or not.
AI will not be used to sort or evaluate applications, a staff member will personally reach each one, including the cover letter!
