We are seeking a full-time Receptionist to join our team at McGuinty Law Offices.
Located in Ottawa South, our firm has proudly served a loyal client base for over 40 years. We practice in Real Estate, Litigation, Family Law, Wills & Estates and Corporate/Business Law. We are known for our hands-on, client-focused approach.
Responsibilities
- Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
- Manage high volume, multi-line phone system, directing calls efficiently and professionally with proper phone etiquette
- Handle incoming correspondence, emails, and inquiries promptly and accurately
- Perform data entry tasks with precision
- Opening and closing office files
- Monitor and order office supplies as needed and directed
- Support office operations by scheduling appointments, managing calendars, coordinating meetings, and collecting client ID for all appointments
- Assist with basic bookkeeping duties such as invoicing, and taking client payments
- Ensure the front desk area remains tidy, organized, and welcoming at all times
- Provide general clerical support including photocopying, faxing, and scanning documents as needed
Requirements
- Minimum 2 years experience of administrative experience. Experience in a law firm is an asset but not a requirement
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional customer service skills with professional phone etiquette and clear communication abilities
- Experience managing multi-line phone systems and front desk operations
- Knowledge of filing systems, record keeping procedures
- Strong organizational skills with attention to detail
- Ability to prioritize tasks efficiently
- Fluent in English. French is an asset but not a requirement
- Experience or knowledge of Esilaw (Unity Accounting) and/or Lawpay is an asset but not a requirement
Our current Receptionist is retiring at the end of 2026. The start date of this job is not immediate. The hired candidate will commence employment towards the end of the year, ideally overlapping with our current receptionist for training purposes.
Please email your resume and cover letter to [email protected]. Only potential candidates will be contacted.
Pay: $50,000.00 per year
Benefits:
Work Location: In person
