Term - to December 31, 2026
SUMMARY OF FUNCTION:
This hybrid role provides an opportunity to contribute to both front-line customer service and administrative support within a collaborative municipal environment. This position supports the day-to-day operations of the department by providing reception coverage as needed, while also supporting the Department Manager, Director and Planning team with a range of administrative and coordination functions.
KEY DUTIES AND RESPONSIBILITIES:
- Provide front counter and telephone reception services as required
- Respond to general inquiries related to planning, permitting, and licensing
- Process payments and complete cash receipting functions for the department
- Assist customers with forms and direct inquiries to appropriate staff
- Intake development permits and assist the Development Technician with final review and filing of closed building permits.
- Provide administrative support to the Department Director and Planning team Coordinate meetings and assist with preparation of agendas and materials
- Prepare and format correspondence, reports, and other documents
- Assist with mailouts, public notifications, and stakeholder communications
- Support research and information gathering for departmental initiatives
- Maintain organized filing, scanning, and records management systems
- Perform general office duties and other responsibilities as assigned
TRAINING, SKILLS, AND ABILITIES REQUIREMENTS:
- Post Secondary certificate in Office Administration, or equivalent combination of education and experience may be considered
- Minimum 2 years relate experience in an administrative role (municipal experience an asset)
- Strong communication and interpersonal skills
- Effective organization and time management abilities
- Ability to work positively in a team environment as well as work with minimum supervision to contribute to the overall success of the Department
- Attention to detail and ability to manage multiple tasks a must Professionalism, sound judgment, and discretion
- Ability to work in a fast paced and changing environment in a positive and upbeat manner
- Proficiency with Microsoft Office Programs (Word, Excel, Outlook, SharePoint, and OneDrive) and general office systems
- Current RCMP based Criminal Record Check and Drivers Abstract (as deemed acceptable by the Town)
To be successful in this role, candidates should bring strong attention to detail, adaptable organizational skills, proven customer service abilities, and a positive team oriented attitude to be considered.
To apply please send your resume and cover letter to [email protected]. Please highlight the required qualifications listed above and include “Planning & Development Administrative Assistant/Receptionist" in the subject line to ensure your application is considered. Applications will be accepted until July 14, 2026.
Town of Sylvan Lake
5012 – 48 Avenue, Sylvan Lake, AB T4S 1G6
Attention: Human Resources
Job Type: Temporary
Pay: $29.55 per hour
Application question(s):
- Are you able to provide an updated RCMP Check?
- Are you able to provide a recent Drivers Abstract with less than 2 moving violations?
Work Location: In person
