ABOUT US
David St. Jean Real Estate Group is one of Edmonton's most active real estate teams, with 25 agents supported by a tight, well-organized administrative core. We run on clear systems, documented processes, and real training — you won't be left to figure things out alone. Our admin team is small, valued, and central to everything the team does.
POSITION OVERVIEW
We're looking to add a meticulous Client Care & Listing Coordinator to own the listing process from signed agreement to sold sign. This role suits someone who treats accuracy as non-negotiable, takes the reins on their own workload, and is comfortable being the primary point of contact by phone, text, and email — clear, frequent communication isn't a side task here, it's the core of the job. You'll be the communication hub between our sellers, agents, photographers, and showing services — the person who makes sure nothing slips.
WHAT YOU'LL DO
Listings & Sellers
- Gather listing info, RPR reports, and supporting documentation
- Schedule listing photography
- Post and maintain listings on social channels, including Facebook Shop
- Book showings and collect feedback
- Keep sellers updated with proactive communication
- Prepare bi-weekly seller performance reports
- Order condo documents as needed
- Maintain accurate seller records in the CRM
- Prepare CMAs as required
- Complete, scan, file, and follow up on documents and appointments
- Report daily task completion through team systems
Open Houses
- Plan and schedule weekly open houses, including brochures, flyers, and supplies
Agent & Office Support
- Assist agents with offer prep and paperwork
- Manage sign inventory, maintenance, and office upkeep
- Attend software training sessions (1–2x/year)
- Cross-train on transaction processing, with growth into full transaction coordination
SCHEDULE
Core hours are Monday to Friday, 9:00 am to 5:00 pm, in our Edmonton office.
WHAT YOU HAVE
- Exceptional organizational skills and meticulous attention to detail
- Strong written and verbal communication — you keep people informed before they have to ask
- The ability to anticipate needs, solve problems, and take personal ownership of your work
- A professional, positive presence with clients and teammates
- Administrative or customer service experience (real estate experience is a strong asset but not required — we train)
- Comfort learning new software quickly; additional languages are an asset
WHAT YOU GET
- Structured onboarding and documented training — clear expectations from day one
- A stable, established team with real systems (not chaos disguised as "fast-paced")
- Direct mentorship from our Director of Administration
- Room to grow your responsibilities as you demonstrate ownership
- Underground heated parking
Reports to: Director of Administration
HOW TO APPLY
Submit your resume and a short cover letter telling us about your relevant experience to [email protected] with the subject line "Listing Coordinator — [Your Name]". Applications without a cover letter and subject line will not be reviewed.
David St. Jean Real Estate Group is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all teammates.
APPLICATION QUESTIONS - MUST be answered COMPLETELY
- What are your hourly pay expectations for this role?
- This position is in-office Monday to Friday in Edmonton (T6E 1X2)
- Do you have REAL ESTATE administration experience? Briefly describe.
Pay: $19.00-$23.00 per hour
Benefits:
- Company events
- Flexible schedule
- On-site parking
Work Location: In person
