Job Title: Administrative Assistant
Company: Romano Ferretti Design Group
Location: 111 Simcoe Street North, Oshawa, ON L1G 4S4 (In-person / Fully office-based)
Job Type: Full-time, Permanent
Salary: $21.40 - $25.40 per hour
About Us
Romano Ferretti Design Group is a premier design agency known for delivering sophisticated and creative design solutions. We are currently seeking a highly organized, professional, and detail-oriented Administrative Assistant to join our team fully on-site at our Oshawa studio. In this role, you will be the backbone of our daily office operations, providing essential clerical support to our creative team and managing front-desk interactions.
Responsibilities
- Office & Studio Management: Oversee daily office workflows, keep the reception and studio spaces organized, and manage inventories of office and project supplies.
- Client & Visitor Hospitality: Enthusiastically welcome visiting clients, partners, and vendors; manage incoming multi-line telephone calls and route messages appropriately.
- Scheduling Coordination: Efficiently manage master calendars, schedule design consultations, and assist in coordinating internal and external team meetings.
- Documentation & Data Support: Prepare, proofread, and format professional correspondence, client quotes, invoice requests, and presentation schedules.
- Mailing & Logistics: Coordinate all incoming and outgoing mail, package deliveries, and design sample couriers.
Qualifications
- Experience: 1–2 years of experience in an administrative support, corporate clerical, or office reception role is preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and a general comfort level with utilizing collaborative digital tools.
- Communication: Superb verbal and written communication skills in English, featuring an articulate and highly professional demeanor.
- Organization: Exceptional multitasking, scheduling capabilities, and strong time-management skills in a creative environment.
- Commute: Absolute reliability to report daily to our dedicated office location on Simcoe Street North in Oshawa.
Benefits
- On-site parking
- Paid time off
- Company events
Schedule
- 8-hour shift
- 40 hours per week
- Monday to Friday
Pay: $21.40-$25.40 per hour
Benefits:
- Company events
- On-site parking
- Paid time off
Ability to commute/relocate:
- Oshawa, ON L1G 4S4: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative Assistant: 1 year (required)
Work Location: In person
