Position Summary:
Reporting to the Manager, Corporate Events, the Part-Time Contract Support will provide administrative and operational assistance in the planning and execution of FIABCI-related events and TRREB REALTOR® QUEST 2027. This role will support the full event lifecycle, ensuring activities are well-coordinated, timelines are maintained, and deliverables are executed to a high standard. The successful candidate will play a key role in supporting vendor coordination, exhibitor management, sponsorship tracking, and event logistics.
Key Responsibilities:
Event Planning & Coordination
- Provide day-to-day administrative and planning support for FIABCI and REALTOR® QUEST 2027
- Maintain and update project timelines, trackers, and planning documents
- Support coordination efforts with internal stakeholders and external vendors
Vendor & Exhibitor Coordination
- Assist with vendor communications, coordination, and follow-ups
- Track and maintain exhibitor information, including booth assignments, floorplans, contracts, payments, and key deadlines
- Support exhibitor logistics in advance of and during event days
Sponsorship Coordination & Asset Tracking
- Track sponsor assets, including logos, videos, and branding materials
- Monitor sponsorship deliverables and ensure placement requirements are met
- Maintain accurate and up-to-date sponsorship tracking documents
Financial & Administrative Support
- Log and track invoices related to FIABCI and REALTOR® QUEST 2027
- Maintain organized documentation to support budget tracking and reconciliation
- Update trackers, summaries, and administrative records as required
Event Logistics & Site Coordination
- Coordinate site tours with venues and support event walk-throughs
- Assist with scheduling meetings, planning sessions, and event-related activities
- Provide on-site support during events as required
Qualifications & Skills:
- Previous experience supporting event planning, coordination, or administrative functions
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- High attention to detail and accuracy in tracking and documentation
- Strong communication and coordination skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to work collaboratively in a fast-paced environment
Working Conditions:
- Part-time contract role supporting event timelines leading up to and including REALTOR® QUEST 2027
- Flexibility to attend site visits and provide on-site support during event days as required
Job Types: Part-time, Fixed term contract
Contract length: 12 months
Pay: $23.00-$25.00 per hour
Expected hours: 20 per week
Benefits:
Work Location: In person
