Role Summary
The Parish Administrator provides administrative and office support to the Parish under the direction of the Incumbent and Wardens. The role focuses on worship preparation, parish records, communications, and day-to-day office administration, ensuring the parish office functions efficiently, accurately, and professionally.
Duties & Responsibilities
1. Worship Services and Liturgical Preparation
- In collaboration with the Incumbent and Director of Music, prepare weekly Sunday bulletins and service booklets.
- Assist with preparation and distribution of the weekly e-bulletin.
- Maintain reading inserts and special service inserts as required.
- Ensure special service booklets (e.g., Holy Week, funerals, requiems) are prepared accurately and on time.
2. Parish Records and Vestry Support
- Update and maintain the Parish List and parishioner records.
- Ensure the Parish Register is accurate and up to date.
- Maintain parish records and archives, including minute books, newsletters, and service bulletin archives.
- Assist parish officers with preparation of the Annual Vestry Report and the Annual Diocesan Return.
- Maintain the parish filing system (hard copy and electronic), creating new files as required.
3. General Administration and Office Support
- Serve as a frontline voice on the phone and a welcoming presence in the parish office for parishioners and the community.
- Provide administrative support to the Incumbent and Wardens, including correspondence and general office assistance.
- Assist the Parish Organist and Treasurer as needed.
- Maintain the parish office to ensure a safe, organized, and professional work environment.
- Order and maintain sufficient office supplies, including photocopier supplies, postal meter supplies, paper, and general office materials.
- Ensure adequate cleaning supplies and paper goods (e.g., toilet paper, hand towels) are kept in stock.
4. Communications and Mailings
- Address, label, and mail weekly notes prepared by the Incumbent or Rector.
- Prepare and mail parish newsletters and other parish communications as required.
5. Contracts and Service Coordination
- Assist in negotiating and coordinating parish service in consultation with the Incumbent and Wardens.
6. Other Duties
- Perform other related administrative duties as assigned by the Incumbent or Wardens.
Skills & Qualifications
- Proficiency with Microsoft Word, Outlook, Excel, Publisher, and PowerPoint.
- Ability to prepare clear, accurate, and professional documents.
- Strong written and verbal communication skills in English.
- Excellent organizational skills and attention to detail.
- Ability to work independently and manage multiple priorities.
- Demonstrated discretion in handling confidential information.
- Understanding of, or willingness to learn, the values and practices of the Anglican Church of Canada is an asset.
- Knowledge of Anglican worship, with a focus on Anglo-Catholic tradition.
Requirements
- 3–5 years of experience in an Office Administrator or similar role; not-for-profit experience is an asset.
Police Records Check required
Part-time: 16 hours per week
Salary: $25 per hour
Pension plan
While all applications will be gratefully received, only individuals selected for further consideration will be contacted.
Our organization is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, or disability. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please advise during the search process if you require accommodation by contacting us at
[email protected]
AI will be used to screen, assess or select applicants for the position.
