Coast Mountain College (CMTN), Terrace campus, invites applications for an experienced professional to fill a key administrator position in the role of Executive Operations Associate, President’s Office. This appointment is for a one-year term on a full-time basis. The salary for this role is $90,524.00 annually, plus a comprehensive benefits package.
At Coast Mountain College (CMTN), we are dedicated to nurturing a vibrant and welcoming community where inclusion, diversity, equity, accessibility, and interculturalism are fundamental values and form the cornerstone for our guiding principles.
We acknowledge the historic and ongoing barriers that impact students, employees, and community members, and we are determined to identify and address these obstacles through meaningful dialogue, informed policy, and sustained action. Our institution is committed to creating an environment across all CMTN campuses where students and employees feel safe, valued, and supported.
Duties: Under the direction of the President & CEO, the Executive Operations Associate (EOA) supports the analytical and writing needs, administrative responsibilities, and smooth operations of the President’s Office. Under the general supervision of the President, the EOA will provide high-level confidential senior administrative support to the President, the senior leadership team, and associated councils and/or committees as required. As well, the EOA supports the work of the Communications lead with writing and editing confidential materials.
This role requires in-person, on-site work at the Terrace Campus from Monday through Friday. Occasional work on weekends and in the evening is required. This position may require occasional travel in the region.
- Application of critical thinking skills and the ability to write concisely and quickly, including: researching, writing, editing, and analyzing documents, data, briefing notes; interpreting and applying legislation, including FOIPPA as a member of the FOI working group; drafting reports for the government for the executive; collating data and writing summaries; editing confidential and/or sensitive documents
- Ownership and maintenance of the department’s written materials, such as writing meeting minutes, correspondence, bulletins, agendas, presentations, policies and procedures; development and usage of internal record-keeping systems that comply with relevant legislation and policies; management of confidential files; administrative support to councils and committees as required
- Project management including participation in CMTN’s strategic planning and leadership on special and annual projects in the President’s Office
- Travel arrangements, meeting logistics, and other leadership team support
- Lead institutional planning for dignitary visits, including organizing tours, liaising with the offices of dignitaries, and arranging for photography
- Establishment and maintenance of calendars, meetings and databases
- Financial support for the President’s Office, including but not limited to paying invoices, reconciling credit cards, monitoring expenditures
- Maintenance and updates of electronic and hard copy files and documents
- Support of leadership team activities, training, and meetings
- Work with confidential, time-sensitive materials
