Responsibilities:
- Welcoming clients to our office
- Accurate scheduling of appointments
- Assisting clients with completing necessary intake forms and documentation
- Connecting clients to appropriate practitioners
- Processing billing and payments
- Answering the telephone and responding to emails with the appropriate, clear and concise answers to any inquiry
- Accurate filing for all client files
- Keeping a clean and calm reception area
- Ability to maintain strict confidentiality of sensitive information
Requirements:
- Administrative Assistant diploma or similar
- Previous experience working as a Receptionist / Administrative Assistant preferred - 1 year minimum
- Experience with the Jane app is preferred
- Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
- Excellent, supportive and friendly communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask
- Critical thinking skills - able to recognize what tasks need to be completed without direction
- Primary residence in Canada
- Flexible availability for work schedule - this position is for evenings and Saturdays.
We are looking to hire a long - term, full - time receptionist / administrative assistant. To ensure success, this candidate must be a friendly, confident and professional administrator with fantastic communication and interpersonal skills that will contribute to the efficient day-to-day administration of our busy office while making everyone feel welcome.
Pay: From $18.00 per hour
Benefits:
Experience:
- Front desk: 1 year (required)
Work Location: In person
