Up To 5% Discretionary Bonus
Calgary, AB, CA
Builder of the Year 28 Times. Picture a career with us.
As the Nostalgia Administrator, you play a key role in supporting both the Sales and Construction teams throughout the homebuilding journey. You are highly organized, detail-oriented, and thrive in a fast-paced environment where accuracy, customer service, and communication are critical.
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Support both Sales and Construction teams with administrative and operational functions.
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Prepare meeting minutes, reports, presentations, correspondence, agendas, and related documentation.
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Provide a variety of administrative functions like managing databases and filing systems. Coordinate communication between Sales, Construction, Service, Accounting, Trade Partners, and Homeowners.
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Ensure customer files are complete, accurate, and processed in a timely manner.
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Track deposits, commissions, rebates, referrals, inventory updates, lot information, and price changes.
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Support construction administration by coordinating inspections, holdback processing, deficiency tracking, trade documentation, and follow-up on deadlines and commitments.
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Produce weekly, monthly, and quarterly reports for leadership teams.
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Provide exceptional customer service while responding to inquiries from homeowners, staff, and trade partners.
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Identify opportunities to improve processes, accuracy, and efficiency.
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3–5 years of experience in residential homebuilding, sales administration, construction administration, or a related field.
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Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint).
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Experience with CRM systems and construction management software; FAST and BuildPro experience is considered an asset.
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Post-secondary education in Business Administration, Construction Administration, or a related discipline is considered an asset.
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Exceptional organizational skills with strong attention to detail and accuracy.
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Proven ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
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Strong written and verbal communication skills with the ability to collaborate effectively across departments and with external partners.
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Customer-focused professional who demonstrates confidentiality, professionalism, and sound judgment.
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Proactive problem-solver who takes initiative and works effectively with minimal supervision.
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Strong technical aptitude with the ability to learn new systems and continuously improve processes and efficiencies.
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Accurate and timely processing of sales and construction documentation.
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On-time completion of weekly, monthly, and quarterly reporting.
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CRM, FAST, BuildPro, website, and customer portal information maintained accurately.
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Purchase agreements, lot agreements, deposits, commissions, and rebates processed within established timelines.
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Meeting agendas and minutes distributed accurately and promptly.
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Customer inquiries and requests are handled professionally and efficiently.
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Construction administration tasks completed with minimal errors and within required timelines.
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Strong internal customer satisfaction across Sales, Construction, Accounting, and Leadership teams.
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Continuous improvement initiatives that enhance efficiency and accuracy.
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Salary range: $58,000 - $70,000
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Flexible health and dental benefits.
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Opportunity to participate in a unique Jayman Employee Investment program.
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Customized Training Programs. Continuing education is a focus at Jayman, and you have the opportunity to participate in annual education & training.
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Opportunity for growth and career advancement.
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Employee Discounts.
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Social Club events.
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On-site gym & parking.
Do you see the potential? Are you ready to be part of the lifestyle? Join the award winning Jayman BUILT team. Please apply with your resume and cover letter
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f365331c-8337-4cd0-889d-3a12856b99a3&ccId=9200728479188_2&type=JS&lang=en_CA
We thank all applicants for their interest; however, only those selected for an interview will be contacted. No telephone or agency inquiries please.
